Senior Office & Facility officer

Allianz Partners


Date: 3 weeks ago
City: Al Khobar
Contract type: Full time
The areas of responsibility under the Office and Facilities department following:

  • Procurement: Overseeing the procurement of non-IT items, including office supplies, stationery, kitchen provisions, and essential office equipment.
  • Vendor Management: Screening and managing GSSS vendors, ensuring compliance with company standards.
  • Event Management: Planning and coordinating key company events such as Ramadan gatherings, National Day celebrations, and other company events.
  • Hospitality: Arranging hospitality services for company guests, meetings, and coordinating government visits.
  • Support Staff Supervision: Managing and delegating tasks to office support staff, including cleaners and office assistants, while overseeing their schedules and productivity. Departmental Support: Providing administrative and logistical support across departments, including furniture moves, inventory management, and coordination with IT.
  • Governmental Licensing: Handling the management of various governmental licenses and certifications, including Civil Defense, Municipal, SAGIA, Medical Coding, and Chamber of Commerce approvals.
  • Immigration Services: Managing the issuance of work permits, MOFA documentation, and processing visit and work visas for employees.
  • Renewals: Ensuring timely renewals of essential licenses and certifications, contracts such as the 3M CGS Certificate and fire extinguisher maintenance.
  • Insurance Management: Maintaining and renewing the company’s insurance policies, including fire, allied perils, and professional indemnity coverage.
  • Office Maintenance: Overseeing the maintenance of the office, by coordinating this with the Landlord team and other contractors.
  • Travel Coordination: Handling business travel arrangements for employees, including booking tickets, hotel reservations, and managing EDS forms for high-risk travel destinations.
  • Policy and Procedure Management: Developing, maintaining, and reviewing office policies and procedures, including those related to health and safety, event management, and standard operating procedures.
  • Banking Relationships: Managing the company’s banking relationships, assisting the Finance Manager with banking tasks, and serving as an official company representative.
  • Petty Cash Management: Serving as the custodian of petty cash.
  • Postal and Courier Services: Managing the company’s postal and courier needs- cover for the Receptionist when she is on leave
  • Webex and Reception Coverage: Setting up Webex meeting links for staff and providing this as a backup support when the receptionist is on leave.
  • Parking Management: Coordinating guest parking arrangements and facilitating employee parking in collaboration with HR.
  • Real Estate and Landlord Coordination: Acting as the primary contact for all matters related to the company’s rental contracts and liaising with landlord.
  • Reporting: Compiling and submitting detailed reports, including incident reports, environmental reports, and expense dashboards.
  • Environmental Initiatives: Leading environmental initiatives for the KSA office where possible.

Minimum Requirement:

  • Education: Bachelor’s degree in Business Administration, or related field.
  • Industry Knowledge: Understanding of facility Management related activities and best practices.
  • Skills: Strong interpersonal, communication, and administrative skills.
  • Technical Proficiency: Proficient in MS Office and internet research.
  • Teamwork: Ability to work within a diverse team.
  • Dependability: Proactive , structured ,and independent working method.
  • Adaptability: Ability to adapt to changing work environments.
  • Legal Compliance: Legally permitted to work in the country of operations.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

SP3D Admin

Wood, Al Khobar
20 hours ago
Job DescriptionRemarkable people, trusted by clients to design and advance the world. Wood is recruiting for a SP3D Admin to join its technically challenging and interesting projects.The RoleWood currently has an exciting opportunity for a SP3D Admin based in our Khobar Office in Saudi Arabia.Designing the future. Transforming the world.At Wood, we play our part by supporting our global clients...

BAppDev - GCP Cloud Developer (m/f/d)

Halian, Al Khobar
1 day ago
Job Title: BAppDev - GCP Cloud Developer We are seeking a highly skilled and experienced Cloud Developer to join our dynamic engineering team. You will play a crucial role in designing, developing, and deploying scalable and reliable microservices-based applications on the Google Cloud Platform. This is an exciting opportunity to leverage your deep development expertise and cloud proficiency to build...

Guitar Electric Guitar Teacher

Apprentus, Al Khobar
1 week ago
Apprentus connects learners of all ages with skilled educators for personalized lessons in a wide variety of subjects.Job DescriptionWe are currently looking for Guitar and Electric Guitar Teachers to offer one-on-one lessons tailored to each student's goals, musical interests, and level. Whether you specialize in rock, blues, jazz, classical, metal, or songwriting, you will be matched with learners eager to...