SENIOR HOSPITAL ASSISTANT - #24911
King Faisal Specialist Hospital and Research Centre
Essential Responsibilities and Duties
1. Controls the conduct of all general affairs which affect the supervisor of the assigned office.2. Serves ·as primary contact for persons seeking appointments with the assigned supervisor arrangingsuch appointment to avoid unnecessary interruption with the supervisor schedule and referringvisitors ortelephone callers to subordinate personnel as necessary 3. Coordinates the work of secretarial staff (Hospital Assistant I& II and department Assistant) 4. Composes replies to correspondence for supervisors signature 5. Takes and transcribes variety of correspondence and compiles periodic reports on board instruction from supervisor and handles routine queries personally 6. Handles minor administrative matters based on knowledge and judgment regarding hospitalRegulations and policies and complete project assignments as requested 7. Provides routine information from records to other Hospital’s units as requested 8. Takes minutes as instructed by supervisor and utilizes computers for variety of activities 9. Maintains confidentiality of information and correspondence 10. Maintains the record of current Hospital’s policies and procedures 11. Prepares the monthly payroll time sheet, supply requisitions through oracle and consolidate departmental reports 12. Establishes and maintains variety of files and other office systems necessary for the performance of the work 13. Participates in self and others education, training and development, as applicable
Bachelor’s or Associate Degree/Diploma in Business Administration, English Language, Secretarial field, or related discipline is required.
Experience RequiredFour (4) years of secretarial experience with Bachelor’s Degree or six (6) years with Diploma is required
Formal training in MS Word, MS Excel and MS Access is required.
Required Typing Skills:Bilingual: Arabic typing: 40 WPM English typing: 50 WPMNon Bilingual: English typing: 55 WPM
Saudi National is preferred.