Senior Document Control

Job Description

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, paid professional subscriptions.

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognise the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

With us, you can. Apply today.

Responsibilities

• Document Management: Manage the creation, review, distribution, and archiving of documents such as reports, specifications, contracts, and correspondence.
• Strategic Planning: Develop and implement document management strategies to optimize document workflows, improve efficiency, and ensure compliance with regulatory standards.
• Leadership: Provide leadership and guidance to document control staff, including training, mentoring, and performance management.
• Process Improvement: Identify opportunities for process improvement and implement solutions to enhance document control processes and systems.
• Quality Assurance: Oversee quality control measures to ensure the accuracy, completeness, and integrity of documents.
• Compliance: Ensure that document management processes comply with relevant regulatory standards, industry best practices, and organizational policies.
• Technology Integration: Evaluate and implement document management software and technologies to streamline document workflows and improve accessibility.
• Collaboration: Collaborate with cross-functional teams, including project managers, engineers, and compliance officers, to facilitate document-related processes and ensure alignment with project timelines and objectives.
• Risk Management: Identify and mitigate risks associated with document management processes, such as data security breaches or compliance violations.
• Auditing and Reporting: Conduct regular audits of document management processes to assess compliance and identify areas for improvement. Prepare reports and presentations to communicate findings to stakeholders.
• Training and Development: Provide training and support to staff on document management processes, software systems, and best practices.
  
  
  

Qualifications

• Bachelor's degree in Engineering, Business Administration, or a related field.
• Minimum of 12 years of experience in document control roles within the consultancy sector, with a focus on site supervision for infrastructure projects such as roads, tunnels, bridges, and highways.
• Proficiency in document management software (e.g., Documentum, SharePoint) and Microsoft Office Suite.
• Strong leadership and management skills, with the ability to effectively coach, mentor, and motivate staff.
• In-depth knowledge of regulatory requirements related to document management (e.g., ISO standards, FDA regulations).
• Excellent organizational, analytical, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels of the organization.
• Certification in document management (e.g., Certified Document Controller) is desirable.