Senior Billing Specialist (Saudi National)

Job Description:

Parsons is looking for an amazingly talented Senior Billing Specialist (Saudi National) to join our team! In this role you will be responsible for assisting in the preparation and submission of invoices to clients. This role involves supporting billing and financial services, including but not limited to Clients' Etimad System activities and coordination to ensure timely and accurate billing.

What You'll Be Doing:

Invoice Assistance:

• Collaborate with the billing team to gather necessary information for invoice preparation.

• Review and verify the accuracy of billing data, including client details, service descriptions, and amounts.

• Ensure all invoices are prepared in compliance with company policies and client contracts.

• Prepare, distribute, revise, coordinate the approval process and finalize invoice for all contract types.

• Ensure monthly invoices are submitted to client by due date, following up on approvals to finalize bills.

System Management:

• Upload invoices to the Clients' Etimad System, ensuring all required fields are accurately completed.

• Monitor the status of uploaded invoices and follow up on any issues or rejections.

• Maintain up-to-date knowledge of the Etimad System's functionalities and updates.

Client Coordination:

• Act as the primary point of contact for clients regarding billing inquiries and issues.

• Communicate effectively with clients to resolve discrepancies and ensure timely payments.

• Schedule and conduct regular meetings with clients to discuss billing matters and address any concerns.

Record Maintenance:

• Maintain detailed and organized records of all billing transactions, including invoices, payments, and correspondence.

• Ensure records are easily accessible for audits and internal reviews.

• Regularly update billing records to reflect any changes or adjustments.

Compliance:

• Ensure all billing activities adhere to company policies, client requirements, and relevant regulations.

• Conduct regular audits of billing processes to identify and address any compliance issues.

• Stay informed about industry standards and best practices to ensure ongoing compliance.

Procedure Development:

• Assist in the development and implementation of standardized billing procedures.

• Identify areas for improvement in the billing process and propose solutions.

• Document and communicate new procedures to the billing team and other relevant departments.

• Establish procedures, routines and related documentation regarding billing and contract maintenance.

Team Support:

• Provide training and support to junior billing staff, helping them understand billing processes and systems.

• Offer guidance and assistance to team members in resolving complex billing issues.

• Foster a collaborative and supportive team environment.

Collaboration:

• Work closely with other departments to ensure accurate and timely billing.

• Participate in cross-functional meetings to discuss and resolve billing-related issues.

• Share insights and feedback with other departments to improve overall billing efficiency.

Reporting:

• Generate detailed billing reports, including invoice status, payment history, and outstanding balances.

• Analyze billing data to identify trends, discrepancies, and areas for improvement.

• Present findings and recommendations to management to support decision-making.

Additional Responsibilities:

• Perform other responsibilities associated with this position as may be required.

What Required Skills You'll Bring:

• An associate degree in accounting, Finance, or a related field.

• At least 5 years of experience in billing or a related role.

• Proficiency in billing software and Microsoft Office Suite.

• Strong attention to detail and organizational skills.

• Excellent communication and interpersonal skills, including English proficiency.

• Ability to work independently and as part of a team.

• Experience with the Etimad System is highly desirable.

• Knowledge of industry-specific billing practices.

• Strong analytical and problem-solving abilities.
  

Minimum Clearance Required to Start: