Senior Assistant

Soudah Development


Date: 2 weeks ago
City: Riyadh
Contract type: Full time
Job Description

Job purpose:

This job holder is responsible for managing schedules, coordinating meetings, handling communications, and performing various administrative tasks to ensure the efficient operation of the executive office.

Job Responsibilities:

  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Manage and prioritize executive calendars to ensure optimal time management.
  • Act as the primary point of contact between executives and internal/external stakeholders.
  • Screen and direct phone calls, emails, and correspondence.
  • Prepare agendas, materials, and presentations for meetings.
  • Take detailed minutes and follow up on action items.
  • Arrange with the related stakeholders in plan and book travel, accommodations, and itineraries.
  • Prepare and process expense reports and reimbursements.
  • Handle confidential information with discretion.
  • Maintain organized filing systems for documents and records.
  • Perform general office duties such as ordering supplies, managing mail, and coordinating office activities for the executive.
  • Assist in special projects and initiatives as required.
  • Coordinate with other departments and teams to ensure project timelines and deliverables are met.
  • Organize and coordinate executive-level events, meetings, and conferences.
  • Manage logistics and ensure seamless execution of events.
  • Prepare and edit reports, presentations, and correspondence.


Minimum Qualification

  • Diploma in Business, or relevant field.


Experience

  • 4 - 8 years of experience in Office Manage, Executive Assistant or a related role.
  • Experience in working with governing bodies and public/governmental entities in the KSA.

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