Senior Assistant
Soudah Development
Date: 4 weeks ago
City: Riyadh
Contract type: Full time
Job Description
This job holder is responsible for managing schedules, coordinating meetings, handling communications, and performing various administrative tasks to ensure the efficient operation of the executive office.
Responsibilities
This job holder is responsible for managing schedules, coordinating meetings, handling communications, and performing various administrative tasks to ensure the efficient operation of the executive office.
Responsibilities
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Manage and prioritize executive calendars to ensure optimal time management.
- Act as the primary point of contact between executives and internal/external stakeholders.
- Screen and direct phone calls, emails, and correspondence.
- Prepare agendas, materials, and presentations for meetings.
- Take detailed minutes and follow up on action items.
- Arrange with the related stakeholders in plan and book travel, accommodations, and itineraries.
- Prepare and process expense reports and reimbursements.
- Handle confidential information with discretion.
- Maintain organized filing systems for documents and records.
- Perform general office duties such as ordering supplies, managing mail, and coordinating office activities for the executive.
- Assist in special projects and initiatives as required.
- Coordinate with other departments and teams to ensure project timelines and deliverables are met.
- Organize and coordinate executive-level events, meetings, and conferences.
- Manage logistics and ensure seamless execution of events.
- Prepare and edit reports, presentations, and correspondence.
- Maintain accurate records and documentation for reference and audit purposes.
- Diploma in Business, or relevant field.
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