Senior Admin Assistant (Saudi National)
WSP in the Middle East
Date: 1 day ago
City: Riyadh
Contract type: Full time

Job Description
""Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us. WSP are looking for a Saudi National Admin Assistant for office in Riyadh to manage all activities related to general administration, including day to day issues, process improvement, calendar management etc.""
Responsibilities
General Administration
""Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us. WSP are looking for a Saudi National Admin Assistant for office in Riyadh to manage all activities related to general administration, including day to day issues, process improvement, calendar management etc.""
Responsibilities
General Administration
- Oversee day-to-day administrative operations ensuring smooth functioning of office services.
- Act as the main point of contact for administrative support across departments.
- Maintain up-to-date records of office documentation and administrative files.
- Coordinate and track delivery and collection of documents, materials, and other requests related to WSP projects.
- Liaise with couriers, consultants, and internal stakeholders to ensure timely execution of delivery schedules.
- Maintain a log of all incoming and outgoing project-related materials.
- Monitor and maintain office supplies inventory (stationery, pantry, printing materials, etc.).
- Conduct regular stock checks and ensure timely replenishment of consumables.
- Coordinate with vendors and procurement team for purchase requests and approvals.
- Support planning and execution of internal office events, celebrations, and meetings.
- Coordinate logistics such as room setup, catering, materials, and invitations.
- Ensure all event activities comply with company guidelines and HSE policies.
- Identify, assess, and coordinate hotel options for staff, guests, and business visitors as per company guidelines.
- Negotiate corporate rates and maintain a preferred vendor list.
- Manage hotel bookings and ensure timely confirmations and record-keeping for audit and finance purposes.
- Supervise and manage daily schedules and duties of office support staff including cleaners and drivers.
- Ensure cleaning standards and transport requirements are met consistently.
- Address performance issues and escalate as required to HR or Facilities Manager.
- Report and follow up on maintenance issues within the office premises.
- Coordinate with building management or facilities service providers as needed.
- Ensure all administrative equipment (copiers, shredders, etc.) are operational and serviced.
- Ensure compliance with WSP administrative processes, procurement procedures, and data protection policies.
- Support implementation of health and safety standards within the admin domain.
- Prepare regular reports on administrative activities, stock levels, staff attendance, hotel bookings, and delivery status.
- Document and archive all administrative procedures and updates for audit and review purposes.
- Bachelor Degree with minimum 03 years relevant experience
- Previous experience in site administration/projects.
- Excellent communication skills verbal and written in English
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