Secretary of the Council - Bostani

Bostani is a premier provider of luxury chocolates, gourmet delicacies, and exquisite corporate gifts. We specialise in creating memorable experiences through our semi-custom and fully bespoke offerings, including elegant gift boxes and event accessories. From weddings and anniversaries to corporate functions, we provide everything needed to ensure any event is a remarkable success. At Bostani, we are dedicated to craftsmanship, quality, and the art of sophisticated gifting.

Job Overview

We are seeking a highly experienced and meticulous Secretary of the Council to join our executive team in Ad Dammam. This is a critical strategic role responsible for managing all corporate governance and secretarial functions for the company's governing council. The ideal candidate will possess exceptional expertise in corporate law and governance, with a proven track record of preparing companies for an Initial Public Offering (IPO). You will be instrumental in guiding Bostani through the complex regulatory and administrative processes required to become a publicly listed company, ensuring the highest standards of compliance and corporate conduct are met.

Responsibilities

• Lead and manage all administrative and procedural aspects of the company's IPO readiness programme.

• Act as the primary point of contact for the council, providing comprehensive support and expert advice on all governance matters.

• Organise, prepare agendas for, and take minutes of all council and committee meetings, ensuring all action points are followed up.

• Coordinate with legal advisors, underwriters, regulatory bodies, and other external stakeholders throughout the IPO process.

• Manage the corporate due diligence process, ensuring all documentation is accurate, complete, and readily available.

• Develop and implement a robust corporate governance framework that aligns with the requirements for a publicly listed entity in Saudi Arabia.

• Ensure the company's full compliance with the Saudi Arabian Companies Law, Capital Market Authority (CMA) regulations, and other relevant legal and statutory requirements.

• Maintain all statutory books, including registers of members, directors, and secretaries.

Qualifications

• Proven experience in a senior corporate secretarial or governance role, such as Company Secretary or Secretary to the Board.

• Essential: Demonstrable, hands-on experience of successfully guiding at least one company through the entire IPO process.

• In-depth knowledge of corporate law, compliance, and best practices in corporate governance, preferably within Saudi Arabia.

• Familiarity with the rules and regulations of the Capital Market Authority (CMA) is highly desirable.

• Exceptional organisational, project management, and problem-solving skills.

• Meticulous attention to detail and a commitment to accuracy.

• Outstanding written and verbal communication skills, with the ability to liaise effectively with senior executives and external advisors.

• A high degree of integrity, professionalism, and the ability to handle confidential information with discretion.

• A degree in Law, Business Administration, or a related discipline. Professional qualifications (such as ICSA/CGI) would be a significant advantage.