Secretary IV, IT Job

TASNEE


Date: 2 weeks ago
City: Jubail
Contract type: Full time
An exciting opportunity is available for Secretary IV, IT, based in Jubail and will report directly to Chief Information Officer within the function of EBS.

Job purpose:

Provides high level Administrative Support to the line manager Chief Information Officer by managing documentation, handling appointments and meeting, preparing statistical reports, controlling confidential data/information and ensuring smooth operations at the management level, based on Trust, Integrity and Accountability.

Qualification and Requirements:

  • Relevant Diploma or Bachelor’s Degree with two years of related experience
  • Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
  • Knowledge of administrative and clerical procedures
  • Knowledge of business principles, protocols & etiquette

Position Responsibilities:

  • Prepare correspondence, reports, and materials for publications and presentations.
  • Prepare and maintain expense report.
  • Create, transcribe, and distribute meeting agendas and minutes.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Setup superior’s travel arrangements
  • Setup accommodation and entertainment arrangements for company visitors.
  • Maintain schedules & calendar.
  • Setup and coordinate meetings and conferences.
  • Arrange and confirm appointments.
  • Handle and collate incoming information / communication.
  • Answer telephones and handle queries in appropriate manner.
  • Communicate verbally and in writing to answer inquiries and provide information.
  • Coordinate the flow of information both internally and externally.
  • Meet and greet clients and visitors.
  • Implement and maintain office systems.
  • Set up and maintain filing systems & work procedures.
  • Operate & maintain office equipment.
  • Organize usage of common office resources such as Conference Room etc
  • Maintain required level of office supplies viz. printed items, stationery, consumables.
  • Perform other related duties or assignments as directed in order to ensure achievement of desired requests.

Skills:

  • Proficient in spelling, punctuation, grammar, and other English language skills
  • Ability to produce correspondence and documents.
  • Ability to handle multiple information and communications.
  • Proficiency in fast & accurate typing
  • Verbal and written communication skills
  • Attention to detail.
  • Confidentiality
  • Planning and organizing
  • Time management
  • Interpersonal skills

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