Riyadh Operation Facilities & Production Intern (COOP)

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

• Responsible for performing production administrative duties in and outside the office.
• Responsible for collecting and delivering documents from and to clients, ensure that packages or messages are delivered in a time efficient manner.
• Display service-oriented mentality and responds to customer needs with a sense of urgency.
• Receive and submit official documents from Chamber of Commerce and other Government entities as assigned.
• Purchase office groceries as and when needed and communicate with external vendors to request these office supplies.
• Support the Ops suppliers with invoices issued (case code, invoice guidelines)
• Responsible for the BCG mailroom and Ops main storage in the office.
• Provide production support when required; printing, binding, copying, faxing, scanning, and filing, perform other office duties as assigned.
• Restock stationery cupboards with printing papers, pens, paper clips, staplers, etc.
• Monitor the stationaries stock and keep it UpToDate to adhere for any circumstances.
• Ensure cleanliness of all work areas, including printing rooms, meeting rooms and mailroom, keeping storage and receiving areas clean and tidy always.
• Support reception team and all other staff with administrative support as necessary and provide short-term reception cover if needed.
• Assume dispatch duties as necessary and perform other office duties as assigned.
  
  

Facilities responsibilities

• Liaise with catering suppliers for onsite office events, lunches, breakfasts etc.
• Monitoring the pantry/kitchen supplies and purchase items from vendor.
• Monitoring office maintenance such us, ACs, painting, lighting etc.
• Review and update the record of the weekly maintenance report shared from the maintenance contractors.
• Coordinate and monitor storerooms in the office.
• Managing online attestation request form CoC Portal if required.
• Obtaining workshops permission for events.
• Obtaining from the building management work permission to access the office.
• Manage the access card system and follow up with related updates and issues.
• Liaise with the Office Attendants, and housekeeping team, ensuring all daily duties are covered as well as ad-hoc requests.
• Manage the office Health and Safety by replenishing the first aid kits, test the defibrillator battery when required.
• Interaction with other functions within other Middle East Offices, as well as the larger BCG community coordinating any requests from other offices through liaison with wider team.
• Be on the ground after working hours or weekends for any urgent/ emergency/ planned maintenance or safety inspections.
• Assist with duties during periods of absence for Operations Specialist – Facilities and services.
• Performing other office duties as assigned.
  
  

YOU’RE GOOD AT

• Excellent communication skills, be flexible and adapted to change, with a "can do" attitude.
• The ability to work cooperatively with BCG colleagues, displaying a high level of motivation, enthusiasm for tasks and responding to customer's needs with a sense of urgency.
• Handles situations with poise, understanding and tact.
• Ability to respect all BCG information as personal and confidential, displays high standers of professional behavior and ethical standards.
• Ability to multitask successfully.
• Consistency, dependability, and accuracy in carrying out responsibilities.
• Excellent organization skills and attention to detail
• You have a strong ability to work under pressure.
• Good knowledge of office supplies and materials variations.
• You are highly capable in demonstrating a working knowledge of your primary function.
• You are a strong and active contributor in the team.
• You are great at interacting with internal and external stakeholders across functions and networks outside of your own area.
• You have a strong sense of Customer Service and address issues and suggest solutions within your area of scope.
• You have an eye for detail and a habit of keeping track of what’s going on around.
• You are results driven and self-motivated.
  
  

What You'll Bring

• Studying towards a relevant bachelor's degree and be eligible for an Internship- COOP program.
• Fluency in English and Arabic.
• Strong verbal communication skills.
• Proficient level computer skills; Windows, Word, Excel, PowerPoint, Outlook
• Familiarity with technical support/office equipment
• Ability to perform successfully in a fast-paced, intellectually intense, service-oriented environment.
• Ability to respect all BCG information as personal and confidential.
  
  

Who You'll Work With

You will be working closely with the Operations team. You will regularly interact with internal teams, and external vendors. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and troubleshooting and will provide developmental guidance and support as you grow your career at BCG.

Additional info

Employment Type: Internship

Job Type: Temporary

Applications will be accepted until July 13th

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

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