Proposals Coordinator - #25253

SMEC


Date: 2 weeks ago
City: Riyadh
Contract type: Full time
1: Work on prequalification’s, expression of interests with relevant agencies, clients and projects
  • Prepare and submit tenders (Expressions of Interest and Proposals) in cooperation with Bid Manager/ Bid Leader / Technical Staff.
  • Coordinate the timing and quality of input by others, including subconsultants to obtain fee proposals and other pertinent technical information.
  • Ensure the compilation of high-quality proposals in response to both specific and generic opportunities for the region.
2: Support in coordinating tender proposals and bids together with the Business Development Manager/ Bid Leader
  • Coordinate the bidding process and prepare bid templates.
  • Liaise with external consultants – obtain CVs, fee rates and information on their availability and keep them informed of project status.
  • Communicate with partner organisations – obtain required documentation from partners and in cases where they are leading the bid, provide required documentation.
  • Liaise with clients – obtain clarifications and further information concerning a bid when required.
  • Compile project experience, format CVs and capability statements for bids.
3: Refine and produce presentation for marketing documents of high quality that shows high level of visual creativity
  • Develop marketing documents, processes and templates to improve the content and delivery of proposals for both specific and generic requirements.
  • Develop and maintain a collaborative relationship with the Corporate Marketing team.
  • Format final documents and ensure they are bound and presented in accordance with client specifications.
  • Provide market research assistance to projects
4: Support and quick to understand the demand of all types of bids and projects
  • Foster a culture of confidence in support services’ abilities through provision of high-quality support, dedication and consistent application of high professional standards;
  • Provide oversight and review of major and strategic bids to ensure compliance with SJ standards and policies;
5: Organize and manage the library of relevant bid information
  • Ensure that project team, consultants (internal & external) and Team Leaders are aware of projects won and lost
  • Develop and enhance internal systems for communication.
  • Periodically review the bidding process and suggest improvements.
6: Maintain documentation and filing system of the prequalification, expression of interest and tender bids
  • Work with the BD team to ensure information relevant to the business development process is available and shared efficiently and effectively within the company.
  • Maintain company database of projects, proposal texts, subconsultants and partners
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

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