Project Leader (Saudi Nationals Only) - #25328

Future Pipe Industries


Date: 2 weeks ago
City: Dammam
Contract type: Full time

Category: FTE

Unit / Division / Department / Section: Projects management

Location: KSA

_________

JOB PURPOSE

Directly responsible for leading the successful execution of simple Projects.

Financial Dimensions:

Industrial: Up to 15M$, Municipal: Up to 30M$

KEY ACCOUNTABILITIES

Contract Management

  • Assigned projects Contract management.
  • Contract Summary update, approval and distribution.
  • Responsible for closure of all contract review comments with an accepted resolution by FPI management.
  • Responsible for calculating and reporting potential and actual claims after the contract review activities.
  • Responsible for Contract execution activities.

Order to Project Close Out

  • Directly responsible for leading the successful execution of the Project as per the Contract Terms, Department Booklet, Procedures, Processes and Policies and maximizing Client Satisfaction.

Claims, Variations & Quotations

  • Identifies and coordinates all project Claims and Variations from the Client and Engineering and from the internal supply chain requirements review.
  • Controls the documentation and registry of Claims and Variations.
  • Communicates Claims of Time and Works to the Client.
  • Quotes for all Variations., in collaboration with the Commercial Team.
  • Obtains management approval for the execution of additional or varied works.
  • Ensures the update of Contract Baseline and Project Plan after the Client approval of Quotations or Claims.
  • Follows up the Purchase Order of the approved Claim or Variation.
  • Records all LD and back charges claims from Client’s in the claim file.
  • Prepares justification debates and reasoning to counter Client claims and closes them most cost effectively with appropriate approvals.

Projects Schedules & Progress Control

  • Reviewing and approving the Project schedule during Projects, also including the Field activities if applicable and verifying that all requirements in terms of scope / time are properly addressed.
  • Providing input stemming from external sources to the Project scheduler for the Project Plan revision also including scope and timeframe of activities.
  • The ‘Supervision Schedule’ is controlled by the Client and Contractor of installation and the PM ensures its embedment to the Project Plan.
  • The ‘Installation Schedule’ is reviewed by FSV and the PM/PL.
  • Follow up, manage and report on project progress, using the Progress Control Tools.
  • Monitoring of the progress and comparing base plan with actual, reporting and escalating delays.
  • Providing input stemming from internal sources to the Project scheduler for the Project Plan revision also including scope and timeframe of activities.
  • The ‘Training Schedule’ within a project is controlled by the PM/PL.

Internal & External Reporting

  • Agrees with the Client on the contents of the Client Project Report
  • Issues Client Project Reports
  • Issues Fortnightly Internal Reports to UPRJ

Request For Production

  • PM/PL will issue the request by email for the RFP to SSC -PS. His request shall include the necessary documentation
  • PM/PL seeks approval of the priced BOQ from the Client.
  • Controls the RFP documentation updates.
  • Follows senior management guidelines and the ‘Approval Authority Matrix’ for the approval of RFPs without P.O.

Interfaces management

  • Ensures the effectiveness of communication of FPI internal departments, EDFI and other External parties Interfaces as per the notes of the procedures. Internally the PL/PM handles also the legal and commercial issues.
  • The PL/PM is copied all the project correspondence.
  • Responsible for following Emails Distribution & Escalation Policy

Minutes of Meetings, Visit Reports & Correspondence

  • Represents FPI in project Meetings with external parties
  • Plans the Meeting Agenda.
  • Reviews, Signs and Communicates the MOM.
  • Makes Visit Reports to the Line Organization.
  • Reviews others Visit Reports.

Managing Opportunities, Risks, NCRs, and Lessons Learnt

  • Identifying, Communicating and Escalating to the UPRJ and PQM, NCRs and Lessons Learnt according to the procedure
  • Controlling assigned project related Issues
  • Supporting and verifying execution and Close out of related Improvement Actions
  • Providing support in the proper and timely resolution and closure of Client complains
  • Maintains the Client Communication record file
  • Facilitating the Client satisfaction survey per project
  • Providing project key performance indicators inputting the improvement process

Projects Records Management

  • Responsible for creating, maintaining and archiving the project records, as per the procedure.

Projects Document Control

  • Setting and communicating the project document control requirements to SSC-DC.
  • Verifying and/or Instructing project amendments of the Document Distribution Matrix the Documents Distribution to SSC-DC.
  • Communicating SSC-DC the VDRL and MRB Requirements
  • Controlling the contents of the VDRL and MRB index.
  • Verifying the application of the procedure by SSC-DC and FPI organization.

Project Close Out

  • Responsible for communicating to the organization the Project Close Out requirements and expediting the process
  • Responsible for reviewing and executing project specific Contract Project Close Out terms & conditions.

HSE

  • Participate in QHSE audits, incident reporting and review of QHSE performances as required
  • Comply with relevant safety, quality and environmental control procedures and instructions.
  • Use personal protective equipment and safety gear when performing assigned tasks.
  • Report unsafe acts, incidents or safety violations.

SPAN OF COMMUNICATION

  • Internal: Project Planning, Legal, Sales, Bids & Proposals, VETM, Purchase, SSC, Production, QA/QC, Stores, Delivery, Field Services, and Finance.
  • External: Clients, Suppliers, Subcontractors, EDFI & ENOIA

JOB RELEVANT INFORMATION (BOUNDARIES & DECISION-MAKING AUTHORITY)

  • According to Work Instruction “Authority Approval Matrix”

Skills

Minimum Qualifications:

  • Engineering degree in Mechanical, Civil, Chemical or Industrial
  • PMP Certification (a plus)

Internal candidates hire:

  • 3+ years of experience in FPI

External candidates hire:

  • 2 to 3 years of project management experience preferably in manufacturing industry

Job-Specific Skills:

  • Good inter-personal & Communication skills
  • Team player
  • Knowledge of Contractual terms and conditions
  • Hands-on Project management experience
  • Supply Chain Experience
  • Piping and/or mechanical Experience
  • Knowledge of the Company’s products, processes, accreditations, delivery, installation and quality procedures

COMPETENCIES

Expected to develop these competencies during their work experience to enhance their performance and be eligible for the position of Sr. Project leader position.

  • Communication skills
  • Planning and scheduling skills and use of Microsoft project /Primavera
  • Risk Identification and Management
  • People Management Skills
  • Problem solving ability.
  • Negotiation skills
  • Ability to analyze data, track & monitor progress and mitigate delays.
  • Leadership skills

Education

• Engineering degree in Mechanical, Civil, Chemical or Industrial • PMP Certification (a plus)

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