Project Coordinator

1.1. Position
Project Coordinator - IDI
1.2. Location/ Department
IDI Department
1.3. Reporting to
IDI PM of the related KSA Region
1.4. Key Working Relationship
Interaction with corresponding IDI Team Leaders and IDI PM
2. MINIMUM REQUIRED QUALIFICATIONS
2.1. Specialty
Good communication skills, knowledge in MS office platforms
2.2. Education Degree
BA or equivalent
2.4. Technical knowledge
Project coordination skills, data management and document control skills, customer support skills, team collaboration and communication skills, time management and follow-up skills
2.5. Experience
2 Years in relative role
3. RESPONSIBILITIES / AUTHORITIES / ACCOUNTABILITIES
3.1. Primary Functions

Role and responsibilities

• Proper document control of projects documents received on Sharepoint and proper notification of team members.
• Coordinating with project team members.
• Maintaining and accurately updating relevant IDI logs and trackers.
• Coordinating and supporting clients (phone calls, whatsapp, emails).
• Distribute daily inspection appointments among inspectors.
• Assisting in preparation of invoices and following-up with clients.
• Handling upload and download of documents/reports on Malath portal.
• Maintaining professional behavior and communication with clients.
• Effective communication and coordination skills with colleagues and clients.
• Perform any Task assigned by N+1 within his competency limits.
• Observe the HSSE policies and procedures at all times.
• Comply with the ethical policies and code of ethics.

3.3. Technical Expertise
Project coordination skills, data management and document control skills, customer support skills, team collaboration and communication skills, time management and follow-up skills.