Project Assistant

MBC GROUP


Date: 23 hours ago
City: Riyadh
Contract type: Full time
Responsibilities

  • Administrative Support:
    • Schedule and coordinate project meetings, events, and travel arrangements.
    • Prepare and distribute meeting agendas, take minutes, and follow up on action items.
    • Maintain organized project documentation and ensure proper filing.
  • Communication:
    • Act as a liaison between project team members and external stakeholders.
    • Draft, review, and distribute project-related communications and updates.
    • Ensure effective communication within the project team.
  • Project Planning and Coordination:
    • Assist in developing and maintaining project plans and schedules.
    • Track project milestones, deliverables, and deadlines.
    • Coordinate resources and logistics to support project tasks.
  • Data Management:
    • Collect, analyze, and report on project data and performance metrics.
    • Maintain project databases and ensure data accuracy and integrity.
    • Assist in preparing project reports and presentations.
  • Financial Management:
    • Monitor project budgets and expenditures, ensuring compliance with financial guidelines.
    • Assist in preparing budget reports and financial documentation.
    • Process invoices and track project-related expenses.
  • Risk Management:
    • Assist in identifying and managing project risks and issues.
    • Help develop and implement risk mitigation strategies.
    • Document and escalate issues as necessary.
  • Quality Assurance:
    • Ensure project deliverables meet quality standards and client requirements.
    • Support the implementation of project management methodologies and best practices.
    • Conduct project reviews and gather feedback for continuous improvement.
  • Resource Management:
    • Assist in managing project resources, including personnel, equipment, and materials.
    • Coordinate resource allocation and monitor usage.
    • Maintain records of resource availability and allocation.
  • Logistics and Procurement:
    • Manage procurement processes, including obtaining quotes and coordinating purchases.
    • Ensure timely delivery of materials and services required for the project.
    • Maintain inventory records and manage logistics.
  • Support for Project Management Tools:
    • Utilize project management software to track project progress and update plans.
    • Train team members on the use of project management tools and software.
    • Ensure effective and efficient use of project management tools.
  • Ad Hoc Tasks:
    • Provide general support to the project manager and team as needed.
    • Assist with special projects and tasks as they arise.
    • Adapt to changing project requirements and priorities.
Requirements

Qualifications:

  • Bachelor’s degree in business administration, Project Management, or a related field (or equivalent experience).
  • Proven experience as a Project Assistant or similar administrative role.
  • Proficiency in project management software (e.g., MS Project, Asana, Trello).
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication skills.
  • Attention to detail and problem-solving abilities.
  • Ability to work independently and collaboratively in a team environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications

  • Certification in project management (e.g., CAPM, PMP) is a plus.
  • Experience in [specific industry or field relevant to the position].
  • Familiarity with financial management and budgeting principles.

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