Procurement Management Lead Specialist
Zakat, Tax and Customs Authority
Date: 1 day ago
City: Riyadh
Contract type: Full time

Purpose of Job
Jobholders at this level are experienced professionals capable of conducting work with general directions. They are primarily concerned with developing solutions to challenges which require some analysis to understand and resolve, and addressing issues escalated from junior levels.
They undertake complex operational activities including assessing complex bids and quotations against set criteria, assisting the Committee in the financial assessment of shortlisted bidders, reporting Committee’s decision, assisting in payment negotiation, and evaluating change requests.
Job Responsibilities
Procurement Planning
Communication and Contacs
Education
Bachelor’s degree in Business Administration, Engineering, or equivalent is required
Experience
A minimum of 4 years of relevant experience
Competencies
Collaboration and Communication - Developing
Professionalism - Proficient
Inventory and Warehouse Management - Proficient
Results Oriented - Proficient
Customer Focus - Proficient
Strategic Sourcing and Procurement - Advanced
Risk Assessment and Management - Proficient
Tender Management - Proficient
Enablement of Change and Innovation - Developing
Information Systems Knowledge - Proficient
Vendor Management - Proficient
Jobholders at this level are experienced professionals capable of conducting work with general directions. They are primarily concerned with developing solutions to challenges which require some analysis to understand and resolve, and addressing issues escalated from junior levels.
They undertake complex operational activities including assessing complex bids and quotations against set criteria, assisting the Committee in the financial assessment of shortlisted bidders, reporting Committee’s decision, assisting in payment negotiation, and evaluating change requests.
Job Responsibilities
Procurement Planning
- Develop procurement strategy and objectives in line with internal needs, best practices, ZATCA overall strategy, and government directions
- Develop the procurement program highlighting the volume, nature, and timing of goods and services needed by ZATCA in order to track transactions and have a complete and clear insight on items purchased, orders’ processed and payments made
- Develop and/or update procurement policies and standards and provide input for improvement based on previous practices and lessons learned
- Develop and/or update needed guidelines and tools to support functions in forecasting annual procurement needs based on previous years’ procurement trends
- Collect the procurement requirements of ZATCA functions in a timely manner
- Identify optimal sourcing types based on procurement requirements
- Conduct supply market analysis to identify potential suppliers and collect inputs about procurement schedules and costs
- Consolidate functions’ procurement requirements into annual procurement plan with needed quantity, methods of supply, total estimated costs, delivery requirements and schedules
- Post the annual procurement plan on Etimad and ZATCA portals
- Develop guidelines for emergency purchases defining the hypothetical relevant circumstances and procedures
- Develop and/or update pre-qualification guidelines and criteria covering all relevant assessment measures essential for suppliers’ registration and selection such as the scope of study, suppliers’ location, price list, product quality, reputation, brands, etc.
- Update needed process and templates for potential suppliers to follow in order to register and submit required documents and information
- Register suppliers willing to provide goods or services to ZATCA on supplier database and verify accuracy and eligibility of details and documents
- Follow-up with functions on progress of procurement plan
- Monitor and develop regular reports/ dashboard of procurement performance against set of targets and KPIs and communicate to relevant stakeholders
- Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
- Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner
- Escalate complex problems to the relevant person to ensure cases/issues are closed properly
- Perform other duties as requested
- Train junior staff on the different job activities to ensure transfer of know-how, when applicable
- Provide clear direction, prioritize tasks, assign and delegate responsibility, and monitor the workflow of subordinates/ junior staff
- Support junior staff or direct reports in order to execute their duties according to set policies and processes
Communication and Contacs
Education
Bachelor’s degree in Business Administration, Engineering, or equivalent is required
Experience
A minimum of 4 years of relevant experience
Competencies
Collaboration and Communication - Developing
Professionalism - Proficient
Inventory and Warehouse Management - Proficient
Results Oriented - Proficient
Customer Focus - Proficient
Strategic Sourcing and Procurement - Advanced
Risk Assessment and Management - Proficient
Tender Management - Proficient
Enablement of Change and Innovation - Developing
Information Systems Knowledge - Proficient
Vendor Management - Proficient
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