Procurement Finance Specialist

As a Procurement Finance Specialist, will manage communication between suppliers, ADASI procurement, and Edge finance teams ensuring smooth financial operations. The ideal candidate will handle invoice submissions, assist in GRN creation, resolving any payment or invoice-related queries of the suppliers, acting as a liaison to ensure timely and accurate processing of invoices and payments.

Key Responsibilities

• Supplier Communication: Actively track email communication after order placement, responding to suppliers payment related queries. Build healthy relationships with supplier through effective and timely communication via email.
• Portal Registration: Push suppliers to register in the EVendor Portal for tracking orders, invoices and payments which help us to avoid unwanted email or call.
• Invoice Submission: Proficient in submitting invoices (Net 30/60 or advance payment invoice ) in the correct format to finance and ensuring invoice get rrcorded in the system and nor rejected due to lack of documents and verifying the TAX invoices before submission whether it meet UAE VAT laws rules and regulations, amount description match with PO or Request corrections in invoices with supplier when necessary.
• Document Handling: Guide suppliers on submitting the required documents (e.g., TAX invoices) after order completion. Assist them with invoice status checks in the portal and drop an email to Tech team and followp with them for any portal issues.
• Payment Follow-up: Handle overdue payment follow-ups by maintaining professional relationships with suppliers and formally addressing delays. Prepare lists of urgent payments for the finance team and push for timely payment releases.
• Issue Resolution: Resolve discrepancies between bank details in the invoice and those recorded in SAP. Follow up with suppliers to obtain and verify correct bank information.
• Invoice and GRN Tracking: Track manually submitted invoices and ensure that suppliers provide accurate documents for processing. Proactively push the team to do GRN and collect delivery notes, or related documents and send them to the concerned teams if required.
• GRN Issues: Address GRN issues like mismatches in PO quantities, descriptions or UOM discrepancies. Coordinate with relevant teams for changes or request credit memos from suppliers for addtional invoiced qty.
• Internal Coordination: Act as a bridge between ADASI procurement and Edge finance and ADASI BO team ensuring effective communication. Assist these teams by sharing finance-related information such as processed invoices and paid amounts etc
• Urgent Payments: Follow up with finance on urgent payments particularly where timely delivery of goods and services is critical for the end user.
  
  

Summary Skills

• Strong communication and relationship management with suppliers and internal teams.
• Proficient in handling invoice submissions, GRN tracking and suppliers portal registration.
• Effective in managing multiple tasks, following up on urgent payments and resolving discrepancies.
• Expertise in email tracking, follow-ups and maintaining records efficiently.