PMO (Project Management Office) Specialist

Job Description

Position Overview:

The PMO (Project Management Office) Specialist is responsible for supporting and enhancing the organization's project management practices through the development, implementation, and continuous improvement of project management processes and standards. This role involves coordinating project activities, ensuring adherence to methodologies, and providing strategic insights to improve project delivery across the organization. The PMO Specialist will work closely with project managers, team members, and stakeholders to ensure projects are delivered on time, within scope, and within budget.

Key Responsibilities

Project Governance and Methodology:

Develop, implement, and maintain project management standards, templates, and methodologies.

Ensure adherence to the organization's project management framework and governance processes.

Conduct audits and reviews of ongoing projects to ensure compliance with established standards.

Resource And Financial Management

Assist in the allocation of resources across projects to optimize efficiency and effectiveness.

Monitor project budgets and financial performance, providing insights and recommendations for improvement.

Support project managers in conducting cost-benefit analyses and financial forecasting.

Risk And Scope Management

Provide guidance on risk identification, assessment, and mitigation strategies.

Ensure that project scope changes are managed effectively and documented according to PMO standards.

Develop contingency plans and support project teams in managing unforeseen challenges.

Reporting And Performance Tracking

Create and maintain dashboards and reports to track project performance, including key performance indicators (KPIs).

Provide regular updates to senior management on the status of projects, including risks, issues, and financial health.

Facilitate the collection and analysis of project data to support decision-making and continuous improvement.

Training And Continuous Improvement

Provide training and support to project managers and team members on PMO processes and tools.

Conduct post-project reviews to capture lessons learned and identify areas for process improvement.

Lead initiatives to continuously improve the organization's project management capabilities.

Job requirements

Education

• Bachelor’s degree in MIS, Business Administration, Information Systems, or a related field. A PMP certification or similar qualification is preferred.
• Saudi nationality is required
  
  

Experience: Proven track record of success in project management or PMO roles, with a proven track record of supporting project delivery and implementing project management standards. Experience in budget management and financial oversight is essential.

Technical Skills: Proficiency in project management software (e.g., Microsoft Project, Jira, MS Project) and a solid understanding of project management methodologies (e.g., Agile, Waterfall).

Leadership: Strong leadership and team collaboration skills, with the ability to work effectively with project managers and other stakeholders.

Communication: Excellent verbal and written communication skills, with the ability to convey complex information clearly to various stakeholders.

Problem-Solving: Strong analytical and problem-solving skills, with the ability to anticipate challenges and develop effective solutions.

Time Management: Exceptional organizational skills, with the ability to manage multiple tasks and priorities simultaneously.