Officer Administrative Support

Job Description

Provide technical, specialist and/or non-standard clerical/administrative services within a department or functional area in order to support the provision of business activities or services. These jobs are either involved in carrying out general administrative/clerical work which requires an experiential understanding of information processes (but no financial process or functional knowledge) and support a senior executive in the management of his/her affairs.

• Process Departmental documentation and information from a variety of sources in order to support ongoing business activities.
• Collate, extract and/or summarize data and produce standard reports, schedules, summaries and letters, seeking additional information where necessary, to support ongoing business activities.
• Identify and undertake initial investigations into data discrepancies in order to correct errors and ensure the highest standards of data accuracy.
• Carry out ad hoc project work as required, involving internal and/or external liaison, within set guidelines provided by the Supervisor.
• Liaise with internal customers and/or external agencies on the telephone and/or in writing in order to exchange information, clarify facts and resolve queries and/or problems.
• Schedule appointments, co-ordinate complex travel and accommodation arrangements and produce itineraries as required which optimize the use of management time
• Implement appropriate filing and data retrieval systems in order to ensure ease of access to up-to-date information at all times.
• May troubleshoot and/or provide technical guidance and support to less experienced colleagues in order to support their development and ensure uninterrupted support to ongoing business activities.
  
  

Skills

• Diploma, University graduate or Bachelor degree
• Minimum 2-4 years of experience in administration
• PC literate with knowledge of standard office software applications.
• Report writing skills.
• Good English & Arabic language skills.
• Ability to work as part of a team.