Office Operations Coordinator

Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Office Operations Coordinator position is a unique career opportunity that could be your next step towards an exciting future.

How you'll make an impact:

Provide administrative support to assigned department, individual, and/or area.

• Plan and execute meetings and events with some supervision.
• Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
• HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi’s and government portals.
• Shipments & Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
• Reporting & Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
• Assistance to the company employees with respect to various administrative tasks including:
• Travel arrangements i.e. flight, car rental, accommodation bookings
• Processing and preparation of travel expenses
• Tailoring/finalizing business presentations
• Prepare meeting minutes
• Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
• Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi’s and coordinating for hotel bookings.
• Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
• Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
• Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
  
  

What you'll need:

• Bachelor’s in business administration or any other related fields.
• 6 years of experience in similar role including executive experience.
• Strong command of English, both written and verbal.
• Solid communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Previous experience in event coordination and booking management is preferred.
• Quick learner with the ability to adapt to new absorb information within new fields.
• Background in science or healthcare-related fields is a plus.
• Completes tasks in resourceful and effective ways.
• Ability to manage internal and external confidential information with utmost discretion.
• Works autonomously within established procedures and practices.
• Ability to work in a fast paced, dynamic work environment.
• Strict attention to detail.
• Ability to interact professionally with all organizational levels.
• Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
• Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
• Works well under pressure.