Office Manager

Are you a highly organized, detail-oriented professional ready to support an executive team in a dynamic, fast-paced environment?

As the CEO Office Manager you will play a key role in ensuring the smooth operation of the CEO’s office while driving communication and collaboration across the organization. This is a unique opportunity to be at the heart of executive decision-making and organizational efficiency.

Key Responsibilities

Executive Support:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel plans.
• Prepare and organize materials for meetings, presentations, and conferences.
• Handle confidential information with the utmost discretion.

Office Management:

• Oversee daily operations of the CEO’s office, managing calls, correspondence, and inquiries.
• Maintain office supplies and equipment, ensuring everything runs smoothly.
• Organize and maintain filing systems to ensure an efficient workspace.

Project Coordination:

• Assist the CEO and executive team with planning and managing various projects.
• Coordinate with cross-functional teams to meet project goals and deadlines.
• Track project timelines and budgets, providing regular updates to the CEO.

Communication and Liaison:

• Act as the primary point of contact for internal and external communications for the CEO.
• Ensure effective communication between the CEO’s office and other departments.
• Build and maintain strong relationships with stakeholders, including board members, clients, and partners.

Event Planning:

• Organize and coordinate company events, meetings, and retreats, managing logistics and vendor relations.
• Ensure seamless execution of events within budget.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 5+ years of experience in executive support or office management.
• Exceptional organizational and multitasking skills.
• Excellent communication skills in both English and Arabic, with a professional demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office tools.
• Discretion in handling confidential information.
• Project management and event planning experience is a plus.