Office Management Assistant

Mace


Date: 3 weeks ago
City: Riyadh
Contract type: Full time
Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day to day delivery of front-of-house, Office Management and Mobilization Logistics functional support for the Mace Arabia and the RHQ. A fast-paced role with multiple different areas of responsibility, a strong organizational mindset and attention to detail is required from the successful applicant. Customer and employee facing, the role holder will require good written and spoken English & Arabic and be experienced in communicating clearly and effectively with a wide range of people. The role-holder would cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence.

The role has day-to-day financial responsibilities associated with it.

You’ll Be Responsible For

  • Delivering high-quality front-of-house service.
  • Conduct of Office Walkthroughs for office maintenance purposes.
  • Supporting the day-to-day organization of Office Mgmt. support staff, drivers and vendors as directed.
  • Supporting the execution of office moves and relocations.
  • Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment & reconciliation of petty cash.
  • Supporting the delivery of RHQ and other team events & provision of day-to-day admin and supplier management support to Mace RHQ and programmes.
  • Supporting the employee exit process by tracking the prompt return of company assets.
  • Day to day administration of RHQ/Mace carpool.
  • Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia.

You’ll Need To Have

  • Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
  • Experience in systematic management of data & suppliers
  • Experience in management of Purchase Orders, payments, petty cash and recharging.
  • Very good written & spoken ability in English. Conversational Arabic an advantage.
  • Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
  • Experience in using web-based applications/software.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Informatica Data Warehouse Engineer (Single Store)

Advansys ME, Riyadh
13 hours ago
Key Responsibilities: Design, develop, and maintain ETL workflows and mappings using Informatica PowerCenter (or IICS). Collaborate with business analysts, data architects, and stakeholders to gather and translate business requirements into technical solutions. Develop and optimize data pipelines to extract, transform, and load data from multiple sources into the data warehouse. Perform data quality checks, error handling, and performance tuning to...

Vulnerability Management– Security | Riyadh (Saudi National)

Accenture Middle East, Riyadh
13 hours ago
Vulnerability Management – Security | Riyadh (Saudi National)At Accenture Security, we help organizations build resilience and trust in a hyper-connected world. Our team of experts works across industries to protect critical assets, detect threats, and respond to incidents with speed and precision. Join us in shaping the future of cybersecurity.What you’ll do:Lead and manage vulnerability assessments across enterprise systems, applications,...

Senior Planning Manager – Hyperscale Data Centre

Parsons Corporation, Riyadh
1 day ago
In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s...