Office Administrator, Saudi (Riyadh, Saudi Arabia)

With a passion for life

Rejoignez nos équipes diversifiées de personnes passionnées et une carrière qui vous permet de vous développer au niveau personnel et professionnel. Chez Getinge, nous existons pour rendre les technologies qui sauvent des vies accessibles à un plus grand nombre de personnes. Pour faire une vraie différence pour nos clients – et pour sauver plus de vies, nous avons besoin de team players, forward thinkers, et game changers.

Cherchez-vous une carrière inspirante? Vous venez de la trouver.

With a passion for life

Join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life-saving technology accessible for more people. To make a true difference for our customers – and to save more lives, we need team players, forward thinkers, and game changers.

Are you looking for an inspiring career? You just found it.

Position Objective

The objective of this position is to ensure seamless administrative operations, efficient travel coordination, and effective event management in support of the organization’s daily functions and strategic initiatives. The role is responsible for maintaining a productive work environment, managing key employee and office processes, coordinating business travel, and delivering high-quality internal and external events that strengthen organizational engagement and alignment

Essential Duties And Responsibilities

Administration Duties:

• Efficiently oversee office meet and greet activities and handle general day to day communication on behalf of the organization.
• Manage and upkeep the office facilities and premises to ensure a conducive working environment.
• Oversee the procurement and distribution of office provisions including utilities, telecommunication, supplies, and parking management.
• Cultivate and maintain productive relationships with vendors and service providers.
• Facilitate general communication across all team members, ensuring clarity and cohesion.
• Support on people matters including onboarding, off boarding, employment benefits, and other administrative support.
• Organize and coordinate all corporate and team-building events, ensuring engagement and team spirit.
• Maintain and update company profiles on government and customer portals.
  
  

Travel Coordination

• Oversea flight bookings, hotel reservations, and transfers for business travel.
• Act as the primary liaison with the travel agency, handling periodical meetings, resolving challenges, and reviewing spending trends.
  
  

Events Management

• Plan and organize logistics for internal and external events, ensuring seamless coordination.
• Liaise with event organizers and marketing teams for special events and corporate engagements.
• Responsible for all the logistics and technical elements of all local events, congresses, trainings and team activities.
• Responsible for sharing and updating the local activities planner.
• Coordinating closely with regional commercial operations, ethics and compliance teams for necessary approval requests for all local activities, engaging HCPs and sponsorship requests.
• Ensure to comply with SOPs for procurement of all related materials respective to those activities
• Oversea local marketing expenses.
• Coordinate local social media posts on LinkedIn, internal newsletters and distributors communication.
• Coordinate actions and campaigns with the regional and global customer experience team
  
  

Qualification (Knowledge, Skills And Abilities)

• Bachelor's degree or a similar qualification, with five years of related experience.
• Ability to manage a heavy workload and at times conflicting priorities as well as track progress on a wide range of tasks.
• Excellent interpersonal skills coupled with superior written communication capabilities.
• Proven ability to work independently on assigned tasks, as well as being open to follow directions on given assignments.
• Effective in both leading and collaborating within a team environment.
• Advanced competence in computer skills, with a particular emphasis on Microsoft Office Suite (Word, Excel, Outlook, Access).
• Proactive engagement and interaction with team members, contributing to a cohesive work atmosphere.
• Strong capability in multitasking, adept at managing various tasks concurrently.
• Ability to see projects through from start to finish managing time, tasks, and other colleagues' involvement
  
  

About Us 

With a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimize workflows. The offering includes products and solutions for intensive care, cardiovascular procedures, operating rooms, sterile reprocessing and life science. Getinge employs over 12,000 people worldwide and the products are sold in more than 135 countries.

Getinge is an equal opportunity employer. Getinge will, at all times, will comply with all applicable human rights and other legislation when considering all qualified applicants for employment. Reasonable accommodations are available upon request for candidates taking part in all aspects of the selection process.