Management Assistant - #29254

Nestle Operational Services Worldwide SA


Date: 2 weeks ago
City: Jeddah
Contract type: Full time

Admin Assistant


POSITION SNAPSHOT

Location: Saudi Arabia (Jeddah)
Company: Nestlé

POSITION SUMMARY

Joining Nestlé means you are joining the largest food and Beverage Company in the world. At our very core, we are a human environment – passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future.


A DAY IN THE LIFE …

  • Assisting the GM:
  • Responsible for GM Office: assets, supplies, files & documents, mail, faxes, incoming external calls, subscription newsletters, newspapers, and magazines.
  • Booking & reservation which are related to the GM (internal & external business visits, trainings, meetings)
  • May attend meetings under direction of GM to assist with the administrative detail "Minutes" if required.
  • Handling & wrapping yearly gifts, sending & receiving all correspondences related to the same, for VIP stakeholders along with sending greeting cards (in alignment with MENA CEO's office)
  • Typing official docs & letters in English (whenever required)
  • Consolidate monthly commercial reports, key highlights, proud moments, and follow-up with internal stakeholders to submit to HO.
  • Liaison between GBM and Official institutions whenever required.
  • Handling all incoming & outgoing PR gifts & cards, sending & receiving all correspondences related to the same, for VIP Customers, Suppliers & Official Bodies.
  • Consolidate all slides for Info session quarterly.
  • Support in planning the CEO visit, coordinates all preparations to ensure smooth and well-planned market visit is executed.
  • Book and block the GBM's calendar for monthly report submissions to MENA.
  • Monthly reminder for stakeholders on MOR key action points achievement.
  • Keep in file all the documents signed by the GM (BDA, Service agreement, ministry letters. Etc.)
  • Scan BDA & upload in sales team room; (notify Sales Support any new uploads)
  • Travel Coordination:
  • Guardian of the T&E Policy (in Concur): ensure adherence, implementation & use or proper docs & communication.
  • Arranging hotel room bookings for all internal & external NBT visitors.
  • Arranging hotel venue bookings for meetings, trainings & conferences.
  • Supports in reservations of air tickets and hotel rooms for travelling NBT employees for business visits or trainings (whenever required)
  • Coordinate VIP visitors' agendas: hotel reservations, transportation, dining, documentations, etc.


What will make you successful…

  • University Degree with 2-3 years’ experience in administrative work or support services.

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