Logistics Coordinator

MAIN PURPOSE

To manage the day-to-day logistics tasks and liaising with the Richemont Subsidiaries for the inbound & outbound shipments and handle the relevant functions in comply with company’s and local policies for special imports in addition to the domestic distribution activities.

Import Operations

• To validate the shipping docs in accordance with the customs regulations
• To get the needed approvals from customs, DGR shipments, SC Certificates, CITES, SABER exemptions, SFDA, etc.
• To control and track shipments from origin till final delivery, all while managing the needed approvals and communications with all involved parties.
• To coordinate with the appointed customs clearance agents upon arrival of the shipments
• To claim the reported discrepancies with the origin, clearance agents and insurance company as per the company’s regulations
• To follow up and coordinate with finance department on duties payment in timely manner and deposit refund
• Data entry and tracking on the relevant applications used by the group & the department.
  
  

EXTERNAL OPS & LOCAL DISTRIBUTION

• To control and track CAPEX shipments from origin till final delivery, all while managing the needed approvals and communications with all involved parties & external vendors.
• To manage the external Warehouses under the control of Richemont Saudi Arabia Logistics team.
  
  

Local Transfers

• To coordinate with the Security Transportation for all goods movement including the inbound and outbound shipments
• To coordinate and monitor the goods movement between the boutiques and workshop Center in alignment with the group policy and transportation directives
• Handle the goods transfers between the cities (RUH, JED & DMM) thru a proper shipping mode (land, domestic airfreight or courier)
  
  

SPECIAL SHIPMENTS HANDLING

• To coordinate with the relevant authorities & 3rd parties in attaining the required approvals for Cites Shipments, Fragrance Shipments, etc.
• Maintain a proper tracking and data entry in the group ERP software and approved tracking methods while providing regular reporting
  
  

Logistics Function Governance

• Work with Compliance & LOG OPS to draft and update existing SOPs related to the market for all supply chain activities
• Ensure fulfilment of all Internal Audit requirements related to the Logistics Department
• Maintain, update, & control the KPIs of all Logistics external Vendors on a regular basis
  
  

Educational Background

Bachelor’s degree/ high diploma in Business administration, Supply Chain, or other operational relevant field

Technical/Work-based Skills Or Specific Knowledge (Must Have)

English fluency in speaking & writing

Arabic is a plus

Computer Skills And Knowledge Of MS Software

Knowledge of local customs regulations

Knowledge of SAP is a plus

Experience

1-2 years in such position or other operational field

Personal Skills/Attributes

Fast learner, hard worker, well-organized, responsible, positive, flexible, High attention to details.

WORKING RELATIONSHIPS

• HQ & Regional Logistics
• Brands
• Finance
• Customer Service
• Security
• Compliance
  
  

IMPACT & AUTONOMY

Level of autonomy

Apply working methods and instructions, controlled every day to every week.

Ssubject to practices and procedures covered by defined policies, and supervisory review. Autonomy controlled ~ every month.

Implement yearly controls with blocked sessions for reviews to update all agreements, vendors KPIs and function policies - Yearly

Name some of the key recommendations / decisions the incumbent is authorized to make:

• Customs declaration approvals
• Shipments acceptance
• Domestic VAL transportation
• Modes Selection
• Service Provider selection