Lead Administrative Support Coordinator

The Professionals


Date: 2 weeks ago
City: Riyadh
Contract type: Full time
Responsibilities

  • Conduct day-to-day activities while ensuring compliance to policies and procedures
  • Contribute to the identification of opportunities for continuous improvement of systems, processes in line with leading practices
  • Establish working relationships with relevant internal stakeholders
  • Collect feedback from internal stakeholders on issues being faced and other requirements
  • Contribute to the preparation of progress reports directed to all relevant stakeholders to keep them informed of progress
  • Handle incoming and outgoing correspondences and supervise the sorting and prioritization process to ensure organized, smooth and efficient communications
  • Receive and classify external requests and coordinate with concerned stakeholders to take needed actions in a timely manner
  • Develop content for official communications and administrative decisions based on templates and guidelines
  • Develop schedule and timeline for the delivery of correspondences/parcels and follow-up on implementation to ensure accurate and timely deliveries in coordination with concerned stakeholders
  • Provide administrative support as needed including copying and editing procedures while ensuring confidentiality of the information and proper document preservation
  • Follow up on required approvals and signatures from concerned stakeholders ensuring a timely response
  • Record and archive digital and hard copies of confidential documents received / issued ensuring abidance with classification and indexing mechanisms

Requirements

  • 4+ years of experience in an Administration Communication field
  • Technical Diploma in Administrative Affairs or equivalent is required

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