Inbound Invoice Matching Senior Officer (2023065)
Nahdi Medical Co.
Date: 1 week ago
City: Jeddah
Contract type: Full time
Job Description
Ensure invoices are received on time and are accurate in comparison to the commercial agreements and purchese orders
Accountabilities
Deliveries:
Schedule deliveries with vendors according to the warehouse receiving capacity product priority and availability in order to ensure optimum stock levels
Check accuracy of the expected delivery by comparing vendors Advanced Shipping Note ASN with the Purchase Orders in order to mitigate the risk of discrepancies and delayed delivery
Enter received items into the system by registering quantities and item names in order to track and ensure delivery completion
Conduct the final check of actual received items versus scheduled delivery items by comparing vendors documentation with the internal receiving slip to ensure accuracy
Discrepancies:
Identify any discrepancies in the purchase or the delivery by reviewing accompanying documentation and other records eg system reports and follow up on the reconciliation eg with vendor warehouse etc as per the guidelines of the management team in order to resolve the discrepancies
Documentation:
Handle invoices and other documentation accordingly by handing over the complete and cleared documentation after solving any discrepancies to the Finance team
Keep track and record documents that are transferred to other departments eg Proof of Delivery copy to serve as future reference for internal auditing to ensure compliance with internal procedures
Followup on the expiry policy by performing regular checks and request exceptions from the management team when required in order to ensure completion of the invoicing cycle
Employees duties are not limited only to the abovementioned Accountabilities heshe may perform other duties as assigned
Work Environment
Indoors : 90
Outdoors : 10 warehouse receiving area
Working Days : 5 Working Days
Days off : 2 Days Off
Working Hours : 8:00 AM 6:00 PM 1 hour break
Job Requirements
Education
High school graduate
Experience
1 Year of Experience Preferably in a general accounting background
Computer Skills
MS Office Suite
Languages
English preferable
Arabic mandatory
Ensure invoices are received on time and are accurate in comparison to the commercial agreements and purchese orders
Accountabilities
Deliveries:
Schedule deliveries with vendors according to the warehouse receiving capacity product priority and availability in order to ensure optimum stock levels
Check accuracy of the expected delivery by comparing vendors Advanced Shipping Note ASN with the Purchase Orders in order to mitigate the risk of discrepancies and delayed delivery
Enter received items into the system by registering quantities and item names in order to track and ensure delivery completion
Conduct the final check of actual received items versus scheduled delivery items by comparing vendors documentation with the internal receiving slip to ensure accuracy
Discrepancies:
Identify any discrepancies in the purchase or the delivery by reviewing accompanying documentation and other records eg system reports and follow up on the reconciliation eg with vendor warehouse etc as per the guidelines of the management team in order to resolve the discrepancies
Documentation:
Handle invoices and other documentation accordingly by handing over the complete and cleared documentation after solving any discrepancies to the Finance team
Keep track and record documents that are transferred to other departments eg Proof of Delivery copy to serve as future reference for internal auditing to ensure compliance with internal procedures
Followup on the expiry policy by performing regular checks and request exceptions from the management team when required in order to ensure completion of the invoicing cycle
Employees duties are not limited only to the abovementioned Accountabilities heshe may perform other duties as assigned
Work Environment
Indoors : 90
Outdoors : 10 warehouse receiving area
Working Days : 5 Working Days
Days off : 2 Days Off
Working Hours : 8:00 AM 6:00 PM 1 hour break
Job Requirements
Education
High school graduate
Experience
1 Year of Experience Preferably in a general accounting background
Computer Skills
MS Office Suite
Languages
English preferable
Arabic mandatory
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