HR Administrator - Air Liquide - #24752
How will you CONTRIBUTE and GROW?The HR Administrator role aims at supporting the local HRBP team through a variety of administrative tasks. Working in alignment with HR and Admin objectives and plans, the HR Administrator will liaise closely with Managers and employees and support the company to successfully achieve its business plan and overall strategy through the effective development, implementation and management of best practice HR activities.
The key responsibilities include but are not limited to:
1. Payroll Administration
Manage and administrate monthly payroll process from updating records till finance reconciliation
Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies.
Compute wages and deductions, and enter data into the payroll system.
Provide advice on the resolution of classification and salary complaints
Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
Provide Employee payroll Headcount and End of Service Benefits monthly reports to Finance
Monitors and updates Advances (housing and cash advance) and ensures alignment with Finance Records
Ensures that employees and their eligible dependents are informed of all applicable benefits linked to their employment,; successfully registers, tracks and ensures payment for all benefits utilized
Oversees the leave management system and ensure compliance with leave policies
Ensures that all employees and eligible dependents are enrolled in applicable insurance policies; that leavers are removed from all Air Liquide benefit schemes; and that members lists are current and updated.
Manage and coordinate the health and life insurance by adding or deleting employees from the insurance policy.
3. Onboarding & Offboarding
Participates in the successful onboarding of new joiners through the provision of inductions related to employee benefits, leave management systems and payroll
Coordinates with travel agents, relocation partners, IMOB and the PRO to ensure all logistics are secured for new joiners arriving from overseas
Supports offboarding activities for leavers including move management logistics for expat employees returning to their home entity
Ensuring employee exit cycle by taking accountability in full and final settlement of employees ,providing service and relieving letters, recovery deductions
4 . General HR Administration
In collaboration with Finance, contributes to HR invoice processing and reconciliation
Ensures that all employee and HR data is updated; Contributes to an effective data management system including the digitization of files, the archiving of hard copies, and the management and organization of shared folders and databases
Generates a variety of scheduled and ad hoc reports from the HRMS and other data sources
Contributes to budget and forecasting exercises as required
Supports the internal and external audit process as required
Participates in the development and refinement of HR processes, systems and policies
Supports the HR team in knowledge transfer activities and stabilization of the newly created BSC
Any other tasks required by the Lead HRBP that is needed to successfully implement the local HR strategy & requirements
Prepare and issue Employment Certificate
Manage employees contracts and personnel files
Are you a MATCH?
A. Qualifications & Experience: (list education, certifications, training, work experience, etc.)
➢ Bachelor's Degree in HR Management, Accounting, Finance, Business Administration, or a related field
➢ At least 3 years of HR administrative experience
➢ Minimum 2 years of experience in preparing payroll files and post-payroll reports
➢ Experience creating POs in an ERP (eg - MS Business Dynamics)
➢ Experience in an international organization with a home country / host country staffing strategy is strongly preferred; experience in expat split pay management is strongly desired
➢ Experience within a transformational or change environment is advantageous
➢ Fluency in English
B. Skills and Competencies: (list technical & core skills, soft skills, behavioral competencies, etc.) ➢ Strong communication skills, both written and verbal
➢ A demonstrable ability to establish effective working relationships at all levels of the organization ➢ A hospitality mindset with a desire to exceed client expectations
➢ Organized and detail-oriented with excellent time management skills
➢ Knowledge of respective country’s Labor Laws
➢ Proficiency in Google Workspace tools, with advanced skills in Google Sheets
➢ Ability to maintain discretion and confidentiality
Our Differences make our Performance
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.
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