Fleet Coordinator

Job description:

Job Purpose

To oversee the company’s vehicle fleet, ensuring compliance with policies, optimal maintenance, and alignment with operational requirements through effective interdepartmental coordination.

Key Accountability Areas

Vehicle Management:

• Ensure the proper handover and return of vehicles, ensuring accurate documentation and record-keeping.
• Administer SAP transactions related to vehicle handovers, returns, maintenance, and fuel orders, ensuring timely and accurate processing.
• Monitoring fuel stock & preparing the monthly consumption report .

Communication and Coordination:

• Maintain effective communication with vehicle users, repair workshops, and suppliers through phone and email.
• Proactively follow up with vehicle users to ensure timely and routine maintenance is conducted.
• Arrange transportation services for Staff / Non-Staff employees.

Data Management and Administration:

• Provide efficient administrative support by collecting, entering, and maintaining vehicle-related data in SAP and Excel, including licenses, insurance, operation cards, driver licenses, and MVPI documents.
• Ensure all records and documentation are well-organized and readily available for audits and inspections.

Incident Management:

• Coordinate with the Insurance department and relevant stakeholders to manage accident cases, ensuring clear communication and resolution until closure.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification Diploma Degree in Transportation/Logistics or Any relevant field Work Experience Fresher - 0-2 years Technical / Functional Competencies Adaptability Communication Creativity Customer Service Oriented Details Oriented Initiative Teamwork Time Management Well Organized Work under pressur

Profile description:

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit alfanar.com