Facility Purchasing Specialist | alfanar Electric

Job description:Job Purpose

This position exists to performing purchase orders, status report and coordination activities efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Procurement and Supplier Management:

• Obtain and negotiate quotations from suppliers based on specifications mentioned in purchase requests.
• Search for new and competent suppliers to develop a consolidated database to meet current and future needs.
• Review market, price, delivery conditions, and trends to determine present and future material availability.
• Prepare comparison sheets for items to be procured and complete the purchase order issuance cycle by placing the purchase order.

Order Processing and Payment:

• Approve purchase orders and initiate payments as per competency.
• Support all departments by coordinating timely advance payments to suppliers.
• Cross-check invoices against orders at the time of initiating any payment.

Logistics and Delivery Coordination:

• Ensure timely delivery of quality products and assist the logistics section in this regard.
• Work in cross-functional teams with logistics to prepare draft contracts/orders and pre-negotiate with logistics providers.
• Maintain updated knowledge of KSA customs and clearance policies, administrative regulations, and legal requirements related to purchasing goods.

Reporting and Strategy:

• Prepare daily status reports of purchase requests and discuss them with the concerned manager on a weekly basis.
• Contribute to achieving department objectives.
• Implement the QMS policies and procedures and report any minor/major non-conformity to the immediate manager.

General and Strategic Responsibilities:

• Perform defined requirements assigned by the manager according to the department's strategic plan.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification Bachelor Degree in Business Administration or Any relevant fieldWork Experience 2 to 5 Years5 to 10 YearsTechnical / Functional Competencies Cost Benefit AnalysisCost Reduction AnalysisGroup PurchasingPurchasing AgreementsPurchasing Applications and ToolsPurchasing BenchmarkingPurchasing PlanningPurchasing ProceduresPurchasing ReportingPurchasing Supply Chain ManagementWork And Purchase OrdersProfile description:

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit alfanar.com