Facilities Supervisor

Responsibilities

• Facility
• Operations Management:
  
  

o

Supervise day-to-day facility operations, ensuring all

areas are well-maintained and functional.

o

Oversee the upkeep and cleanliness of office spaces,

team accommodation, and shared facilities, coordinating with relevant staff and

contractors as needed.

o

Organize periodic inspections of facilities to ensure

quality, cleanliness, and safety standards are met.

• Staff
• Supervision and Coordination:
  
  

o

Supervise and assign tasks to cleaning staff, hospitality

staff and other facilities-related personnel.

o

Manage time effectively by organizing and prioritizing

tasks, ensuring that all facilities are maintained to a high standard,

particularly during peak hours, office events, or high-traffic periods.

o

Provide guidance and training to staff to improve

service quality, operational efficiency, and adherence to health and safety

standards.

• Accommodation
• and Rental Management:
  
  

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Manage team accommodation facilities, coordinating

room assignments and move-ins/move-outs.

o

Act as the point of contact for renters, managing

leases, agreements, and tenant relations.

o

Conduct regular checks of accommodation and rental

properties to ensure living conditions meet company standards.

o

Assist with any issues related to rental properties

and coordinate with renters or property owners for resolution.

• New Building
• Project Supervision:
  
  

o

Oversee and coordinate new building projects, ensuring

that construction timelines, quality, and safety standards are met.

o

Work with external contractors and architects to

ensure building projects are completed on time and within budget.

o

Manage the transition of new buildings into operational

status, including facilities setup, logistics, and tenant readiness.

• Contractor
• and Vendor Management:
  
  

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Coordinate with external contractors for maintenance,

repairs, and building construction services, ensuring timely completion and

quality service.

o

Manage contractor relationships, including negotiating

service agreements and monitoring performance to maintain cost-effectiveness.

o

Supervise and document contractor activities on-site,

ensuring compliance with safety regulations and company policies.

• Inventory
• and Supplies Management:
  
  

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Manage inventory for facility-related supplies,

including cleaning materials, office essentials, and building-specific items.

o

Conduct regular stock checks and coordinate with

procurement for timely replenishment of supplies, minimizing disruptions.

o

Track supply usage to optimize inventory management

and reduce waste.

• Safety and
• Compliance:
  
  

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Ensure all facilities operations adhere to health,

safety, and environmental standards.

o

Organize routine safety checks, fire drills, and

emergency response procedures for staff.

o

Stay informed about local facility-related regulations

and ensure all practices are aligned.

• Budget
• Control and Cost Efficiency:
  
  

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Monitor facilities expenses, striving to optimize

costs while maintaining quality and efficiency.

o

Assist in budget planning for facilities operations

and new building projects, identifying potential cost-saving opportunities in

supplies, maintenance, and construction.

• Process
• Improvement and Reporting:
  
  

o

Regularly assess facility operations to identify and

implement process improvements in cleanliness, safety, and cost management.

o

Document and track facility performance metrics,

providing regular reports on occupancy rates, building project status, and

vendor performance.

• Collaboration
• with Other Departments:
  
  

o

Coordinate with HR and administration to align

facility services with employee needs and organizational policies.

o

Collaborate with senior management to ensure facility

management supports broader organizational goals and strategic planning.

Qualifications

o

Bachelor’s degree in Facilities Management, Business

Administration, or a related field.

o

3+ years of experience in facilities supervision,

including managing contractors, overseeing new building projects, and

coordinating facility services across multiple sites.

o

Strong organizational and leadership skills, with the

ability to manage multiple priorities and direct a team.

o

Effective communication and coordination skills, especially

for liaising with contractors, internal departments, and renters.

o

Knowledge of building project management, facility

safety, and compliance standards.

KPIs

o

Quality and timeliness of facility maintenance and new

building project completion.

o

Occupancy and satisfaction rates for team

accommodation and rental properties.

o

Cost efficiency in managing facilities, contractors,

and vendor expenses.

o

Cleanliness and safety compliance across facilities

and new buildings.

o

Staff performance and adherence to schedules and

quality standards.