Exemption Request Management Analyst
Local Content And Government Procurement Authority
Date: 1 day ago
City: Riyadh
Contract type: Full time
Job Description
JOB PURPOSE:
Assist in facilitating Committee’s operations, offering administrative support, and handling exemption request follow-ups. In addition to organizing meetings, managing calendars, preparing documents for meetings, and ensuring policy compliance.
KEY ACCOUNTABILITIES:
Description
Committee Management
TECHNICAL COMPETENCIES
Business Administration, Industrial Engineering, Law, or any other related fields
JOB PURPOSE:
Assist in facilitating Committee’s operations, offering administrative support, and handling exemption request follow-ups. In addition to organizing meetings, managing calendars, preparing documents for meetings, and ensuring policy compliance.
KEY ACCOUNTABILITIES:
Description
Committee Management
- Coordinate and facilitate Committee’s meetings, including confirming attendees, date and time, location, and managing travel logistics.
- Assist in the preparation and distribution of Committee meeting agenda to the Chairman and Committee members.
- Assist in the documentation of meeting minutes after the meeting.
- Coordinate and facilitate the Committee meetings calendar on an ongoing basis.
- Assis in the documentation of Committee meetings minutes, decisions and discussions, action plans, votes, etc., as applicable.
- Coordinate and follow up on action plans coming out of the Committee meetings to relevant parties.
- Coordinate the administrative services to the Committee, including calendar management, mail management, drafting of routine correspondence, responding to telephone calls, etc.
- Prepare the required Committee documents, such as invoices, reports, memos, and other administrative records; ensure that effective record management and document retrieval processes are set in place.
- Coordinate the office equipment, supplies, and other day-to-day needs to ensure smooth running of the secretariat operations.
- Assist in requests follow-up with the exemptions management unit to ensure adherence to Policies, procedures, and SLA’s.
- Assist in creating and maintaining requests databaseincluding products, quantities and contracts value.
- Assist in answering inquiries of exemption requesting entities and other entities in regard to exemptions.
- Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure consistency of controlled activities.
- Assist in the preparation of timely and accurate reports and functional deliverables to meet the functional requirements in order to achieve the desired efficiency and performance excellence.
- Perform any other related tasks and duties as directed.
TECHNICAL COMPETENCIES
- Relationship Management - Basic
- Language proficiency - Basic
- IT skills - Basic
- Administrative Skills - Basic
- Follow-Up Operations Management - Basic
- Compliance Monitoring - Basic
- Documents and Archives Management – Basic
- Presentation skills – Basic
- Stakeholder management - Basic
- Business and Report Writing - Basic
Business Administration, Industrial Engineering, Law, or any other related fields
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