Executive Office Manager

Founded in 2009, JODAYN has grown from a specialized Enterprise Architecture and IT training firm into a leading provider of comprehensive technology solutions. We help organizations optimize operations, embrace innovation, and drive digital transformation. Our services include:

• Management Consulting
• Digital Solutions
• Innovation & EdTech
• Managed Services
• Emerging Technologies
• HCBD & Training Services At JODAYN, we combine deep expertise with a client-centric approach to deliver solutions that create real, sustainable value. Job Title: Executive Office Manager
  
  

Job Summary

We are seeking an experienced Executive Office Manager to provide high-level administrative support, manage executive schedules and communications, and ensure smooth coordination across departments.

Key Responsibilities

• Schedule and coordinate meetings and appointments with executive leadership.
• Prepare meeting agendas, minutes, and ensure timely follow-ups on action items.
• Draft and format internal and external communications, memos, and reports.
• Utilize Microsoft Office and tools such as ChatGPT to support executive-level tasks.
• Maintain organized and confidential filing systems for executive documents.
• Track department deliverables and ensure timely updates from business units.
• Coordinate across departments to collect data, updates, and progress reports.
• Monitor operational tasks and prepare periodic status summaries.
• Follow up on strategic initiatives and assigned action points with directors.
• Assist in preparing high-level presentations and documentation for internal use.
  
  

Qualifications

• Bachelor’s degree in Business Administration or a related field (required).
• Proven experience in an executive support or office management role.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills in both English and Arabic.
• High level of organization, follow-up, and time management.
• Ability to manage multiple priorities in a dynamic, fast-paced environment.
• Professionalism and discretion in handling sensitive information.