Executive Board Assistant

Location: Jeddah, Saudi Arabia

We Are

RTB House is a global company that provides state-of-the-art marketing technologies for top brands and agencies worldwide. Its proprietary ad-buying engine is the first in the world to be powered entirely by Deep Learning algorithms, enabling advertisers to generate outstanding results and reach their goals at every stage of the funnel.

Our team in Jeddah consists of 5 people and is an integral part of our company’s global presence. We combine local expertise with our broader company vision.

Why RTB House?

As an Executive Board Assistant you will play a key role in ensuring a smooth running of all the administrative projects. You will manage your own tasks and priorities independently and proactively seek ways of improving how we are operating. If you are looking for a place where you can add value as well as develop, then RTB House might be the right fit for you.

You Will

• Support the Board Members and perform administrative and operational tasks;
• Manage calendars;
• Organise meetings;
• Organise business trips;
• Support the Management Board members in daily duties;
• Manage internal document flow process;
• Allocate Management Board’s expenses in an internal system - if necessary;
• Act as the point of contact for the Management Board Members;
• Prepare presentations and all necessary documents - if requested by the Board Members;
• Assist with special projects on behalf of the Board;
• Be responsive during business hours;
• Work with local governmental institutions to help with VISAs processes and other work related documents;
• Take care of documentation workflow;
• Perform administrative tasks related to onboarding and offboarding;
• Implement and maintain procedures/office administrative systems;
• Contact suppliers and vendors;
• Ensure that health and safety policies are up to date;
• Assist management in the deployment and monitoring of activities on organisational, logistical and administrative aspects;
• Manage logistics for internal and external events, scheduling and execution (i.e.: Meet-up, holiday party, annual team development event & team building);
• Cooperate with other departments globally.
  
  

Desired Experience

• At least a year of proven professional experience as an Executive Assistant, Executive Administrative Assistant or similar;
• Experience in managing travel arrangements;
• A strong sense of ownership & a sharp attention to detail;
• Excellent communication skills, customer orientation and problem solving ability;
• Positive attitude, openness to challenges; work independently;
• Discretion and confidentiality while managing sensitive company’s data and information;
• Fluency in Google Workplace;
• Experience in working with governmental institutions;
• Fluent English & native Arabic;
• Holding KSA passport (Saudi national)
  
  

We Offer

• Competitive compensation, health & pension insurance
• Clear career path
• A one-month international induction program to discover the company and master the main tasks of your job
• A multicultural and caring team which is the engine of our success
• A 100% flexible mode of organisation
  
  

Apply now!

You don't need to tick every box to apply. If you are passionate about digital marketing, send us your CV, and we'll review it.