Executive Assistant - Jeddah - #16349


Date: 3 weeks ago
City: Jeddah
Contract type: Full time

Line of Service

Internal Firm Services


Not Applicable


IFS - Internal Firm Services - Other

Management Level


Job Description & Summary

Job Description Summary
To provide support and administrative assistance for defined routine
administrative workstreams to groups of internal clients within the firm,
on a virtual basis from a remote location.

  • Financial

    -Expenses and Timesheets

    Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm’s system


      -Travel Bookings

      • Organise business travel and accommodation bookings for executives
      • Maximise cost reduction opportunities through timely and appropriate travel choices
      • Liaise with travel approvals team to follow up on approvals
      • Organise visas and taxi bookings as required

      -Meetings, conference calls and Webex

      • Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)
      • Prepare and send out the call information to all concerned parties
      • Organise conference calls as needed and maintain call record for accounts purposes

      -Client relationships

      Develop good working relationships with executives via phone and email communication

        Internal Process

        -Partner and Executive general admin

        • Develop understanding of PwC standards and formats
        • Prepare documents when required i.e. presentations, proposals, letters
        • Ensure all documentation is filed in a systematic manner
        • Assist fellow EAs when required and work collaboratively with team members

        Learning and Growth

        • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
        • Comply with PwC policies and procedures in all aspects of the role
        • Build network of strong working relationships both internally and externally
        • Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
      • Education

        • Bachelor’s Degree

        Overall Experience

        3+ years experience in an administrative role


          • Proficiency in spoken and written English, Arabic is an advantage

          Specific Skills

          • Experience with a professional services firm preferred

          Knowledge and Skills

          • Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
          • Good spoken and written communication skills
          • Good listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidance
          • Exercise confidentiality, discretion and personal sensitivity in all aspects of role at all times
          • Good interpersonal skills
          • Must possess a professional telephone manner
          • Demonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executive
          • Demonstrated team player and dedication to provide high level of service
          • Must possess a warm, friendly and professional demeanor
          • Knowledge of administrative systems and processes
          • Proficiency in Google including G suite

        Education (if blank, degree and/or field of study not specified)

        Degrees/Field of Study required:

        Degrees/Field of Study preferred:

        Certifications (if blank, certifications not specified)

        Required Skills

        Optional Skills

        Desired Languages (If blank, desired languages not specified)

        Travel Requirements

        Up to 20%

        Available for Work Visa Sponsorship?


        Government Clearance Required?


        Job Posting End Date

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