Executive Assistant - Jeddah - #16349

Line of Service

Industry/Sector

Specialism

Management Level

Job Description & Summary

• Financial
  

  
  -Expenses and Timesheets

  Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm’s system
  

  
  Customer
  

  
  -Travel Bookings

  • Organise business travel and accommodation bookings for executives
  • Maximise cost reduction opportunities through timely and appropriate travel choices
  • Liaise with travel approvals team to follow up on approvals
  • Organise visas and taxi bookings as required

  -Meetings, conference calls and Webex

  • Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)
  • Prepare and send out the call information to all concerned parties
  • Organise conference calls as needed and maintain call record for accounts purposes

  -Client relationships

  Develop good working relationships with executives via phone and email communication
  

  
  Internal Process
  

  
  -Partner and Executive general admin

  • Develop understanding of PwC standards and formats
  • Prepare documents when required i.e. presentations, proposals, letters
  • Ensure all documentation is filed in a systematic manner
  • Assist fellow EAs when required and work collaboratively with team members

  Learning and Growth

  • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
  • Comply with PwC policies and procedures in all aspects of the role
  • Build network of strong working relationships both internally and externally
  • Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

• Education

  • Bachelor’s Degree

  Overall Experience

  3+ years experience in an administrative role
  

  
  Language

  • Proficiency in spoken and written English, Arabic is an advantage

  Specific Skills

  • Experience with a professional services firm preferred

  Knowledge and Skills

  • Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
  • Good spoken and written communication skills
  • Good listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidance
  • Exercise confidentiality, discretion and personal sensitivity in all aspects of role at all times
  • Good interpersonal skills
  • Must possess a professional telephone manner
  • Demonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executive
  • Demonstrated team player and dedication to provide high level of service
  • Must possess a warm, friendly and professional demeanor
  • Knowledge of administrative systems and processes
  • Proficiency in Google including G suite

Education (if blank, degree and/or field of study not specified)

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date