Executive Assistance

How will you CONTRIBUTE and GROW?

Provides administrative support for the executive management

Responsibilities

• Governance documents management (BoD/ExCOm/IRAC minutes + SH resolutions signed ontime)
• Act as the point of contact among executives, employees, and other external partners
• Managing the executives’ calendar, including making appointments and prioritizing the most sensitive matters
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Make travel and accommodation arrangements
• Support in event management, e.i local organization, logistics, etc
• Administrative support to the commercial team and management visits
• Process expenses
• Organize and maintain the office filing system
• Providing administrative assistance
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Manage correspondence related to local authorities and company corporate governance
• Lead the implementation for Voice of customer project.
• Issue administrative purchase requests.
• Monitor the consolidated file for ALAR uniform for all sites and follow up the purchase orders.
• Handles all communication activities in ALAR.
• Hotel Reservation
• Annual & Business trips air tickets
• PR's creation for the HO
• Monthly invoices for HO
• Arrange invitation letter for Visa process
• Handling the Board & Shareholder documents
• Coordinate with VP assistance for any visit to KSA
• Manage Agenda of the VP
• Events management
• Evaluating business processes, predicting requirements, designing and implementing solutions
• Staying updated on the latest technologies to automate processes and improve efficiency
• Analyzing business processes and communicating feedback to other team members and management
• Budgeting and forecasting
• Planning and monitoring projects with regular check on requirements
• Conducting detailed market research and competitive analysis
• Regular Reporting and Analysis
• Managing competing resources and priorities with regular check on deliverables
• End to end project management
  
  
  

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Are you a MATCH?

Work experience as an Executive Assistant, Personal Assistant or similar role

Excellent MS Office knowledge

Outstanding Organizational And Time Management Skills

Excellent verbal and written communications skills

Discretion and confidentiality

Able to travel when needed

Excellent time management skills with a proven ability to meet deadlines.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.