Event Executive
RX Global
Date: 2 weeks ago
City: Riyadh
Contract type: Full time
About The Team
RX Global aims to create unforgettable experiences for attendees and exhibitors through organizing events. Innovation, creativity, and collaboration drive the company to offer exceptional services to clients.
About The Role
The Event Executive offers vital support throughout the exhibition cycle to the Event Director, sales, marketing and operations communities. They assist with a range of project coordination duties including but not limited to pre-show planning and managing onsite requirements for all team members. As a central team, you will be responsible for streamlining processes, taking ownership and being innovative to support and improve our ways of working towards event and client success.
Key Responsibilities
RX promote a healthy work life balance, with flexible working hours, wellbeing initiatives, shared parental leave, study assistance and sabbaticals to meet your immediate responsibilities and long-term goals.
These Are Some Of The Benefits On Offer
RX is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. With a presence in 25 countries across 41 industry sectors, RX hosts approximately 350 events annually. RX is committed to creating an inclusive work environment for all our people. RX empowers businesses to thrive by leveraging data-driven insights and digital solutions. RX is part of RELX, a global provider of information-based analytics and decision tools for professional and business customers. For more information, RX Middle East | RX
RX Global aims to create unforgettable experiences for attendees and exhibitors through organizing events. Innovation, creativity, and collaboration drive the company to offer exceptional services to clients.
About The Role
The Event Executive offers vital support throughout the exhibition cycle to the Event Director, sales, marketing and operations communities. They assist with a range of project coordination duties including but not limited to pre-show planning and managing onsite requirements for all team members. As a central team, you will be responsible for streamlining processes, taking ownership and being innovative to support and improve our ways of working towards event and client success.
Key Responsibilities
- Systems Support – supporting the integration of internal systems from Salesforce to our suite of online platforms and products including registration systems.
- Collaboration – to work in close collaboration with the Customer Services, Customer Success & Sponsorship Fulfilment teams internally, as well as our key VIP customers and key partners.
- Event Edition Setup – taking ownership of the ‘Ready to Sell’ process to ensure that all systems are setup and we are ready to start selling the next event edition
- Sales Support – working closely with international sales teams and contracting using Salesforce
- Sponsorship Tracking – updating reports as new sponsorship is sold
- Floor Plan Audits – to ensure rigorous audits of the floor plan and exhibitor lists
- Reports/Tracker Maintenance – generating, maintaining and managing various reports for Sales, Marketing and Operations
- Team Supplies – auditing and ordering team supplies as well as transporting them to the event
- Adhoc: a range of responsibilities between coordinating speaker logistics / supporting exhibitor services / etc
- Sales Office/Lounge – setting up and coordinating this busy area during the exhibition
- Rebooking Support – supporting the Sales Team with capturing interest for the next Event Edition
- Coordinating Team Arrangements – including booking meeting rooms, arranging team/client dinners etc.
- Adhoc onsite tasks to ensure that the event runs as smoothly as possible
- A high level of computer literacy, including Outlook, Excel, Word, PowerPoint
- Previous experience of working within the events/exhibitions industry or a degree/qualification related to events
- Experience using a CRM platform or a competency to pick up new systems skills quickly
- Fluency in English, other languages are non-essential but beneficial
RX promote a healthy work life balance, with flexible working hours, wellbeing initiatives, shared parental leave, study assistance and sabbaticals to meet your immediate responsibilities and long-term goals.
These Are Some Of The Benefits On Offer
- Medical and Air ticket
- Competitive bonus
- 25 days paid annual leave
RX is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. With a presence in 25 countries across 41 industry sectors, RX hosts approximately 350 events annually. RX is committed to creating an inclusive work environment for all our people. RX empowers businesses to thrive by leveraging data-driven insights and digital solutions. RX is part of RELX, a global provider of information-based analytics and decision tools for professional and business customers. For more information, RX Middle East | RX
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