EHS Officer

About the Job

Position: EHS Officer

Department: Environment, Health & Safety (EHS)

Reports To: EHS Manager

Role Purpose:

The EHS Officer is responsible for ensuring full compliance with national and international environmental, health, and safety (EHS) regulations and standards within the hospital. This includes implementing safety management systems, coordinating risk assessments, facilitating training and awareness programs, and supporting regulatory inspections and accreditation. The role ensures a safe and sustainable work environment by identifying hazards, managing risks, and promoting a safety-first culture.

Key Responsibilities:

1. Administration and Planning of EHS Activities

• Develop, update, and maintain EHS and Facility Management Safety (FMS) policies, procedures, and programs.
• Conduct internal audits, inspections, and mock surveys; ensure documentation is complete and current.
• Review contractor EHS documentation for new projects and ensure EHS clauses are implemented in contracts.

2. Monitor and Manage EHS/FMS Compliance and Performance

• Collect monthly EHS KPIs and submit quarterly performance reports.
• Implement corrective and preventive action plans based on audit findings.
• Oversee management of change procedures related to EHS risks.

3. Communication and Consultation (CBAHI & JCI Standards)

• Organize and document EHS-FMS and safety representative meetings with clear follow-up.
• Share drafts of EHS policies and programs for review and finalize after feedback.
• Conduct joint risk assessments with contractors and communicate outcomes.

4. Reporting and Records Maintenance

• Submit incident reports, annual EHS budgets, and action plans from audits and inspections.
• Maintain updated documentation on risk assessments and regulatory compliance.
• Track closure of non-conformities with supporting evidence.

5. Coordination and Collaboration on EHS/FMS Activities

• Participate in accreditation processes (MOH, CBAHI, Civil Defense, JCI).
• Promote safety culture and track improvements through KPIs.
• Support departments in implementing safety programs and closing audit findings.

6. Awareness and Development Initiatives

• Conduct EHS training, workshops, and orientations for employees and contractors.
• Attend regulatory meetings and training sessions and report on learnings.
• Collaborate with HR and L&D to implement training needs analysis and calendar.

7. Compliance with Legal and Regulatory Requirements

• Support certifications and inspections (e.g., Civil Defense, MOH).
• Monitor validity of contractor documentation and internal legal registers.
• Maintain updated regulatory and legal compliance documents.

8. Risk Management Implementation

• Conduct and review risk assessments for departments, facilities, and contractors.
• Ensure proper consultation and communication throughout the risk assessment process.
• Implement effective control measures and follow up on audit and inspection feedback.

Skills & Qualifications

Essential Minimum Requirements:

• Bachelor’s degree in Science, Engineering, or a related field.
• Minimum of 5 years of experience in the Environmental, Health, and Safety (EHS) field.
• Certification from a recognized EHS organization such as NEBOSH, IOSH, OSHA, or NASP.
• EHS-related training in Fire Safety, Risk Management, Incident Investigation, and Auditing.

Desired Experience:

• Experience in the healthcare industry and familiarity with CBAHI and JCI standards.
• Strong background in audits, inspections, incident investigation, reporting, and regulatory compliance.

Desired Education & Skills:

• Proficiency in using EHS reporting tools (e.g., Datix system).
• Excellent communication and consultation abilities across all organizational levels.
• Strong report writing and documentation skills.
• Ability to deliver effective training programs.
• Skilled in risk assessment and problem-solving in a high-pressure environment.
• Thorough knowledge of national and international EHS laws and best practices.