Document Controller

About Surbana Jurong

Surbana Jurong (SJ) is a leading global urban, infrastructure, and managed services consulting firm, driven by a vision to build cities and shape lives. Headquartered in Singapore, SJ is a diverse collective of experts delivering sustainable and high-impact solutions across the built environment.

Key Responsibilities

• Receive, log, and distribute incoming project documents, including design drawings, reports, contracts, and correspondence.
• Maintain a well-organized electronic and physical filing system for easy retrieval and reference.
• Ensure document control procedures are followed, including document numbering, filing, and tracking changes.
• Track document revisions and maintain a master document list.
• Ensure that stakeholders are working with the latest versions of documents.
• Implement a system for reviewing, approving, and distributing revised documents.
• Grant access to project documents as per approved access permissions.
• Monitor and restrict unauthorized access to sensitive or confidential information.
• Facilitate document retrieval for project team members.
• Implement a document retention and archiving policy.
• Archive project documents as required and ensure they are stored securely for future reference and audit purposes.
• Conduct periodic quality checks to verify the accuracy and completeness of project documents.
• Identify and rectify discrepancies and inconsistencies in documentation.
• Act as a liaison between various project stakeholders, including architects, engineers, contractors, and regulatory authorities.
• Communicate document-related requirements and ensure that documentation meets project standards and specifications.
• Utilize document control software or tools to manage, track, and report on document status.
• Maintain proficiency in relevant software applications and keep abreast of updates and improvements.
  
  

Key Qualification And Experience

• Bachelor's degree or equivalent in a relevant field.
• Proven experience in document control, preferably in construction or project management,
  
  

Note: Recruitment for this role is being managed internally. Unsolicited CVs from agencies will not be considered.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!