Deputy Procurement Manager

Key Responsibilities: Pre-Order Activities:

ü Coordinating with Engineering, Discipline Teams, and the GES+ Contractor to ensure the

timely release of Material Requisition (MR) packages in accordance with the project baseline

schedule.

ü Overseeing the review and internal approval of MR packages, in coordination with PQCS,

Engineering, and GES+ Contractors, ensuring their timely submission to the client’s EPM

system.

ü Assigning approved MR packages to the Procurement Team to initiate the bidding process.

ü Reviewing bidder lists prepared by Procurement Engineers to ensure compliance with the

client-approved RVL and the contractual SCH G mandated list.

ü Monitoring the bidding process for all MR packages, promptly addressing any requested

clarifications to secure timely techno-commercial proposals.

ü Tracking participation from mandated, CPA, and local RVL vendors, ensuring “No Response”

letters are obtained where necessary to prevent procedural violations.

ü Developing strategies to expedite the bidding process and facilitate the timely finalization of

Technical Bid Evaluations (TBE).

ü Coordinating TBE finalization with Engineering, GES+ Contractors, and Project Management,

ensuring submission and approval via the client’s EPM system.

ü Conducting commercial offer comparisons to ensure consistency with bid-phase pricing,

addressing discrepancies as needed, and tracking all commercial discrepancies. Coordinating

with the Engineering Discipline Team for verification and working with Project Management to

initiate change orders when required.

ü Defining target prices and delivery schedules for critical orders/packages to achieve cost

savings and reduce lead times compared to bid proposals.

ü Overseeing the preparation and approval process for Award Recommendations (AR), ensuring

v Contract Administration

v Tendering

v Budgeting & Cost Control

v Liaison & Coordination

v Procurement / Sourcing

v Commercial Evaluation / Negotiation

v Post Order Activities

v Logistics Operations

v Vendor Management

compliance with project SCH-G requirements.

ü Guiding the procurement team in drafting Purchase Orders (POs), incorporating key

negotiated terms, and addressing commercial deviations from the Project STC, GTC, PO

drafts, etc.

ü Approving POs post-AR approval and ensuring proper circulation to vendors and internal

stakeholders for further processing.

ü Ensuring all progress is updated and maintained in the Procurement MPSR.

Post-Order Activities

ü Establishing and maintaining the Master Expediting Log for critical orders, including

engineered and long-lead items.

ü Assigning expeditors to organize Kick-Off Meetings (KOM) with relevant stakeholders

promptly after PO issuance.

ü Ensuring timely submission and approval of supplier documents (VDR/SDRL, NMR and

communication matrices) as per PO terms.

ü Developing individual expediting logs for each PO to track transmittals, document approvals,

quality procedures and manufacturing progress.

ü Setting target timeframes for supplier document approvals and ensuring the ITP and PreInspection Meetings (PIM) are arranged according to the agreed schedule.

ü Monitoring vendor document approvals to ensure compliance with Code-1 or Code-2 status

before manufacturing begins.

ü Tracking manufacturing schedules and issuing acceleration letters in case of delays to

mitigate potential liquidated damages.

ü Periodically arranging supplier facility visits to assess progress and expedite delivery

timelines.

ü Maintaining supplier performance reports and submitting vendor assessments to the client.

ü Coordinating with the Logistics & Warehouse team for timely material collection and site

delivery.

Subcontract Activities

ü Developing the Scope of Work (SoW), responsibility matrix, and required documentation for

subcontract services in coordination with Engineering and Construction teams.

ü Identifying potential bidders, conducting pre-bid meetings, and negotiating subcontractor

proposals to ensure full scope coverage.

ü Overseeing the subcontract award process, ensuring alignment with target pricing.

ü Monitoring change orders and additional scope amendments to avoid duplication under

existing contracts.

Other Activities

ü Serving as the custodian of the Master Procurement Status Report (MPSR), transmitting

procurement updates to clients and internal stakeholders.

ü Representing the Procurement status in weekly project meetings with clients, providing

procurement progress reports.

ü Presenting quarterly procurement progress reports to senior management.

Achievements

ü Successfully led and completed procurement audits, earning client recognition for maintaining

baseline schedules and ensuring high-quality documentation.

ü Established and maintained procurement processes that contributed to on-time project

delivery and cost-saving measures.