Clinic Loss Prevention & Inventory Management Specialist- (202431)

Job Description

This role main purpose is to Manage all activities related to polyclinic inventory (ordering, purchasing, receiving, destructing, auditing, consumption and returns) with an ultimate objective of ensure items available on-time, minimize inventory shrinkage and keeping the inventory value within the approved budget. also manage all process and procedures for expiry management, Stock on hand accuracy and item availability.

Accountabilities

Polyclinic Inventory management and loss prevention:

• Accountable for all inventory items in all stores at polyclinics.
• Manage all initiatives & activities related to polyclinic inventory management through collecting monthly request from the different doctors, nurses and sub-stores, transfer items between clinics, to ensure best availability in all polyclinics DCs and sub-stores all the time.
• Manage all activities and processes to ensure fulfilment of all polyclinics item requests within SLA in collaboration with (Corporate Purchase, External suppliers, commercial team, supply chain) as the following:
• Non-medical items: purchasing through registration of suppliers, requesting quotations from suppliers, creating PRs, follow up with vendors till receiving the items and collaborate with finance till finalize the payment to ensure item availability with the best price and profitability.
• Medical Items: Communication with commercial and supply chain for requesting medicine items to ensure clinic availability.
• Both Above Items: ensure items receiving with excellence through performing physical receiving per unit of medical and non- medical items, register all received items information and UOM (unit of measure) through GRN (goods receiving notes) in all DCs to ensure best availability and minimize wrong shrinkage.
• New Item request: Perform coding on the item with (IMF Team) “Item master file”, apply registration on the “HIS” system, and ensure testing any new items with (End user “requester”) to ensure quality of received products and comply with regulation requirements.
• Storage Receiving Items: ensure best distribution for the items between all DC’s (Warehouse) to match storage conditions of each product to obtain quality standards and prevent damage and improve profitability.
• Ensure applying all the standard & guidelines on process and following the agreed SLA to drive it with excellence and efficiency through all the purchasing cycle.
• Ensure stock on hand accuracy and optimization in all DCs and sub-stores to:
• Ensue guest satisfaction.
• Minimize inventory provision by end of year.
• Ensure the comply with CBAHI requirements in the process of coding, registration and testing of new items, vendors and suppliers.
• Responsible for Collect, validate, and distribute the weekly refill requests from all (Sub-Stores) to ensure completing the weekly refill orders on timely manner and to ensue guest satisfaction.
• Track the items shortage and share the findings with all stakeholders to ensure items availability through proper replenishment process.
• Run Physical Audit on inventory consumption on weekly basis to ensure items consumption on time for best availability.
• Track items pre-expiration date in all DCs and sub-stores and to share with all stakeholders to avoid loss of inventory.
• Accountable for the transfer between polyclinics to ensure items availability all the time.
• Collect all Non-returnable, damaged and expired items from all (DC’s & Sub-Stores) to create summary list in order to share it with ETM to get their approval for write off.
• Communicate with the authorized supplier to receive the approved (write off items) for destroying these items to avoid MOH penalties.
• Collaborate with stock count team in financial stock count to ensure accuracy of company assts in each quarter.
• Collaborate with Finance team to finalize all vendors and suppliers’ payment on time to ensure clearance of supplier account.
  
  

Employee duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned.

Work Environment

• Indoors : 70%
• Outdoors : 30%
• Working Days : 5 Working Days
• Days off : 2 Days Off
• Working Hours : 8:00 AM – 5:00 PM (1 hour break)
  
  

Job Requirement

Education

• Diploma
  
  

Experience

• 2 Years of related experience
  
  

Computer Skills

• MS Office Suite
  
  

Languages

• English
• Arabic