Associate Admin | Audit & Assurance | Jeddah

Location

Jeddah

Deloitte, established globally in 1845, is the world's largest and leading professional services firm, providing audit and assurance, tax, consulting, financial advisory, and risk advisory services to public and private clients spanning multiple industries. We are present in more than 150 countries, and as the world's largest management consulting business, Deloitte is distinct in its ability to help clients solve their most complex problems, from strategy to i mplementation

Deloitte has a proud legacy in the Middle East region, with an uninterrupted presence since 1926, and is present across 23 offices in 15 countries with 7,000+ professionals in the Levant region and the wider GCC.
We have served as trusted advisors for clients for almost 100 years and contributed to the advancements and growth of the professional services industry in the region.

We have received numerous awards in the last few years, such as Brand Finance's strongest and most valuable "commercial services" brand in the world for the 6th consecutive year (2024), the Great Place to Work(R) and Best Workplaces(tm) in the UAE (2022-2023), the Great Place to Work(R) and Best Workplaces(tm) in the KSA (2022-2023), "World's Most Attractive Employers" (2023), the Middle East Tax Firm of the year (2023). These awards are a recognition of how Deloitte makes an impact that matters to its clients, talent, and society.

We invest in outstanding people of diverse talents and backgrounds and empower them to achieve more than they could elsewhere. Our work combines advice with action and integrity. We believe that when our clients and society are stronger, so are we. Our organization has grown in scale and diversity, providing services across the region, with our shared culture remaining the same. We aim to help clients realize their ambitions, make a positive difference in society, and maximize the success of our people. This drive fuels the commitment and humanity that run deep through our every action.

Our Purpose

Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most-for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges, and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations, and supporting our communities.

Our shared values guide the way we behave to make a positive, enduring impact:

Lead the way

Serve with integrity

Take care of each other

Foster inclusion

Collaborate for measurable impact

Audit & Assurance - Associate Admin - Secretary Administrator

The role of the Associate Admin - Secretary Administrator you will demonstrate and develop your capabilities in the following areas:

You will be the first point of contact and be able to confidently and positively communicate with staff, clients and suppliers at all levels. Additionally, you will provide general secretarial, clerical and administrative support, including but not limited to:

Key responsibiliti es:

Acting as a main point of contact for all incoming telephone enquiries (answer telephone, take messages, transfer calls and provide information to other departments upon request)

Maintaining the general filing system and filing all correspondence

Assisting the Team with basic administration and tasks

Managing stationery and other general office supplies and equipment and ensuring supplies are kept at a consistent level

Responding to straightforwar d correspondence through email, written, telephone communication

Align and abide by the business continuity plan for the office

Maintaining records of extensions of Deloitte employees, clients contact numbers

Handling the preparation of paperwork such as engagement letters, cover letters, invoices and general letters

Maintaining and preparing the excel sheet for the invoices on a monthly basis

Handling the preparation of the financial statement by rolling out the previous year to the current one by including clients and auditors etc.

Arranging the financial statement by thoroughly comparing between the Arabic and English versions and preparing their respective envelopes, labels and acknowledgemen ts

Handling the preparation and issuance of Agreed-Upon Procedure (AUP) reports

Handling the formatting of the financial statements as well as their issuance upon obtaining the Engagement Quality Control Review (EQCR) docket, management representation letters and signed balance sheets from the client along with the signed audit reports by the Partners / Directors.

Leadership capabilities:

Builds own understanding of our purpose and values; explores opportunities for impact.

Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent

Understands expectations and demonstrates personal accountability for keeping performance on track

Actively focuses on developing effective communication and relationship-b uilding skills

Understands how their daily work contributes to the priorities of the team and the business

Q ualifications:

Degree in secretarial skills or related field and/or a university degree

Excellent verbal and written communication skills

An excellent telephone etiquette, verbal communication and strong interpersonal skills

A positive attitude to dealing with people including staff, clients and suppliers at all levels

Knowledge and ability to use proficiently standard office computer software, including word-processin g, databases and spreadsheets

Ability to use email and Internet applications

Well-developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands

Ability to work independently, including maintaining filing systems, databases and straightforwar d diary management

Ability maintain trust and confidentialit y in the provision of administration support

Advanced level of technical proficiency and computer literacy (Word, Excel, PowerPoint, Microsoft Management)