Assistant Manager, Contracts Procurement

1. JOB PURPOSE:

Responsible for developing and executing procurement strategies aligned with organizational objectives and budgetary constraints, with primary focus on vendor management, stakeholder collaboration, market analysis, policy development, team leadership, reporting, and innovation integration.

2. RESPONSIBILITIES:

Team Leadership:

Lead and mentor a team of procurement professionals, providing guidance, support, and performance feedback.

Team Development:

Provide training, coaching, and professional development opportunities to members of the purchasing team, fostering their growth and career advancement within the organization. Encourage teamwork and collaboration, recognizing and rewarding outstanding performance.

Vendor Management:

Identify, evaluate, and select vendors based on factors such as cost, quality, reliability, and delivery capabilities. Negotiate contracts, terms, and conditions with vendors to secure favorable pricing and contractual agreements. Manage vendor relationships to ensure timely delivery of goods and services, resolve any issues or disputes, drive continuous improvement, and monitor vendors' performance against contractual obligations and KPIs, implementing corrective actions as necessary.

Stakeholder Collaboration:

Collaborate with internal stakeholders to understand procurement needs and requirements.

Budget Management:

Work closely with finance and accounting teams to develop and manage procurement budgets, tracking expenses and identifying opportunities for cost reduction.

Market Analysis:

Monitor market trends, vendor performance, and industry best practices to identify opportunities for cost savings and process improvements.

Continuous Improvement:

Identify areas for process improvement and efficiency gains within the procurement process, implementing best practices and driving continuous improvement initiatives. Foster innovation and creativity within the team, encouraging new ideas and approaches to procurement challenges.

Compliance:

Develop and comply with procurement policies, procedures, and documentation to ensure compliance with regulatory requirements and internal controls.

Reporting and Analysis:

Prepare weekly/monthly reports, newsletters, forecasts, and budget analyses related to procurement activities for senior management review.

Innovation and Technology Integration:

Stay informed about developments in procurement technology and tools, and recommend innovative solutions to enhance efficiency and effectiveness.

Local Content Requirements:

Take full responsibility for abiding by the local content requirements by increasing procurement transactions through local vendors, and ensure applying the evaluation criteria and provide planned reports to the Local Content & Government Procurement Authority (LCGPA) and PIF in an accurate and timely manner.

3. TASKS:

• Identify and assess potential vendors to ensure they meet the company's standards and requirements.
• Lead the request for quotation (RFQ) process and negotiate with vendors to obtain the best possible price, payment terms, and delivery schedules.
• Enter purchase orders accurately and efficiently into the system.
• Maintain positive relationships with vendors, ensuring on-time delivery of orders and resolving any issues that may arise.
• Monitor vendors' performance in terms of price, delivery, and quality, and implement measures to address any deficiencies.
• Identify and assess potential risks associated with vendors and develop strategies to mitigate them.
• Review and evaluate bids and proposals, providing support to stakeholders as needed.
• Collaborate effectively with internal teams to meet procurement requirements and objectives.
• Ensure compliance with applicable procurement policies and procedures.
• Assist senior management with various initiatives and activities as directed.
• Review, draft, and negotiate various types of service agreements, consulting agreements, non-disclosure agreements, terms, and amendments.

4. EDUCATION:

A bachelor’s degree in business administration, supply chain management, or any related discipline is required.

5. EXPERIENCE:

Minimum of six years of experience in a relevant function.