Administrative Officer

Overview

Job Summary

The Administrative Officer is responsible for ensuring the smooth operation of the Business Center by providing administrative, operational, and project support. This includes managing documentation, coordinating meetings, tracking project activities, maintaining compliance, and supporting financial and resource management. The role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment, while ensuring alignment with the Center’s strategic objectives.

Primary Duties & Responsibilities

• Maintains a centralized repository for project and Business Center documents, ensuring version control, accessibility, and security.
• Develops, updates, and manages templates and tools for reports, charters, plans, and project documentation.
• Schedules, organizes, and coordinates logistics for meetings, workshops, training sessions, and stakeholder events.
• Prepares agendas, records minutes, and track follow-up actions for meetings and events.
• Supports planning and execution of conferences and outreach initiatives.
• Track time, effort, and resource utilization across multiple projects for performance monitoring.
• Assists in tracking project progress and performance against defined goals and metrics.
• Ensures adherence to project management methodologies, organizational policies, and governance standards.
• Monitors project activities for compliance and prepare reports for leadership review.
• Supports financial tracking including project budgets, expense monitoring, and preparation of financial summaries.
• Acts as the administrative point of contact for project-related communications and stakeholder engagement.
• Disseminates project updates, announcements, and reminders, maintaining detailed communication logs.
• Facilitates communication between project teams and senior management, ensuring smooth information flow.
• Assists in formatting, compiling, and reviewing proposals, presentations, and official submissions.
• Maintains checklists to ensure completion of routine administrative tasks and follow up on deadlines.
• Support planning and logistics for new initiatives, continuous improvements, and unexpected tasks.
• Ensures timely submission of project documents and materials to clients and stakeholders.
• Performs all other duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

Education & Qualifications

Professional Experience

• Minimum of two (2) years’ experience administrative support, project coordination, or office management. or any other related field.