Administrative Manager

Job Title: Administration Manager

Abdul Latif Jameel comprises diversified businesses with deep roots in the Middle East, North Africa, and Turkey (MENAT region). Strong networks and long-established relationships make us a powerful partner, opening doors for those who want to do business in the region.

Our businesses represent some of the world’s leading brands, earning us their trust and building long-lasting and mutually beneficial relationships. Our commitment to anticipate and support our partners’ needs has driven our success.

From our modest beginnings 75 years ago as a small trading business and then a Toyota distributorship in Jeddah, Saudi Arabia, we have established an extensive operations infrastructure, built the largest vehicle distribution network in Saudi Arabia, and, along the way, we have accumulated comprehensive automotive expertise throughout the region.

Applying our vast experience in the automotive sector, we’ve used our expertise and operations infrastructure to diversify into new sectors that contribute to the ‘infrastructure of life’ in the MENAT region.

Financial Job Dimensions

Degree of supervision

General supervision over operational activities

Level of Authority

General Authority over daily functional operation

Purpose of the Job

Responsible of Managing and monitoring the administrative roles of an organizational unit including Travel and Purchasing functions

Key Accountabilities: Description

Hospitality & Cleanliness,. Contracts & purchasing. Security & Safety, Maintenance of Buildings and Equipment,Fixed Assets

Key Accountabilities: Performance Indicators

Major Activities

1. Responsible for day-to-day transactions related to Purchasing, provide procurement services within the center and remote areas by detailing with all units, provide the necessary orientation for associates, to provide consolidated purchasing requisitions in a timely manner

2. Planning, organizing, and directing to meet organizational goals and objectives by analyzing and developing effective solutions of organizational problems

3. Determines whether financial and internal controls are adequate to meet management objectives and makes recommendations for improvements

4. Managing programs/ projects which require knowledge to prioritizes workload to meet work unit operations

5. Meet with the management on regular basis and recommend trainings to improve skills and direct the work of other classified associates in the area based on ability by communicating effectively with them

6. Counsels and advise department to associate on solving complex problems or issues regarding management or monitoring system

7. Supervise, monitor, and coordinate the activities of the associates by scheduling and planning the work of others based on skills, and give instructions both in verbal and written communication

8. Approves/authorizes expenditures or actions for administrative operational needs based on the manual of authority, and escalate matters requiring higher approval and signature

Job Context

• The job requires advanced knowledge of higher education administrative system and related business principles

• The job holder is responsible for day-to-day transactions related to Purchasing, provide procurement services within the center

Framework, Boundaries & Decision Making Authority

• The job holder has the freedom to approve/decline expenditures for administrative activities

Organizational / Functional Strategic Focus

• The job has a crucial role in managing administrative roles within organization unit including purchasing and travel functions

• The job holder has a strategic role in developing and monitoring the team while developing a succession plan within the department

Minimum Qualifications

Bachelor’s degree in Business or related field

Minimum Experience

Six (6) years with 4 years in management role

Job-Specific Skills

• Ability to communicate effectively

• Good managerial skills

• Project supervision/management

Languages

English / Arabic

Special Certifications / Membership

Competencies

Adaptability (Individual Contributor)

Laws & Regulations Awareness Individual Contributor

Learning Agility Individual Contributor

Administration/Support/Service Knowledge

Facility Management Individual Contributor

Collaboration (Individual Contributor)

Communication Individual Contributor

Development of Self & Others (Individual Contributor)

Guest First (Individual Contributor)

Innovation (Individual Contributor)

Problem Solving (Individual Contributor)

Relationship Management/Networking Individual Contributor

Why Work for Us?

With a truly international footprint and more than three quarters of a century of commercial success behind us, we are today, not only a leading employer across the Middle East, North Africa and Turkey (MENAT) region, but also offer exciting opportunities worldwide, from Chile to Japan, from the UK to Australia.

Our values guide the way we work with our business partners, within our communities, and with each other.

Through Respect, Innovation, a Pioneering Spirit, and Empowerment, we are proud of our culture which sees ideas blossom, people thrive and successes flourish.