Administrative Assistant-Saudi Arabia

Administrative Assistant

Over 50,000 customers globally trust our end-to-end, cloud-driven networking solutions and rely on our top-rated services and support to accelerate their digital transformation efforts and deliver progress like never before and with double digit growth year over year, no provider is better positioned to deliver better outcomes on scale, than Extreme.

Come become part of something big with us! We are a global leader, with hubs in Europe, North America, South America, Asia Pacific, and the Middle East.

Extreme Networks has a fantastic opportunity for an Administrative Assistant. If you are seeking an opportunity to join a dynamic team and help drive change, we would like to speak with you.

In this role you will provide administrative support to the CAO, Sales, Marketing, Legal, HR and Facilities teams, and work under the direction of the Legal Operations Manager. You will handle details of a highly confidential and critical nature, and will collect and prepare information for use in discussions/meetings that include internal and external individuals (customers and partners, etc.). You will be asked to suggest ways to better facilitate and/or improve administrative processes. You will initiate and follow up on high level contacts of a complex nature both inside and outside of the company. This position requires someone with incredible attention to detail, as well as flexibility and fluidity in an ever-changing and exciting environment.

Responsibilities Might Include

• Coordinate meetings, establish agendas, handle catering.
• Handle domestic and international travel planning, assist with passport and visa requirements (mainly for the Country Manager and for other frequent travelers if suitable).
• Prepare presentations.
• Expense report management (mainly for the Country Manager and for other frequent travelers if suitable).
• Compose business correspondence, address communications in an expeditious manner, bring critical issues to the attention of the management team.
• Manage team SharePoint sites.
• Provide E-Billing, vendor, and budget support.
• Administrative support for Executive Vice President, Chief Administrative Officer the Country Manager and for the local team under the indications provided by the Country Manager.
• This role will also take on special projects such as coordinating off-sites, research and analysis, document retention initiatives, and other additional ad hoc projects.
  
  

Requirements

• 3-5 years experience in an Administrative role for a senior manager or executive.
• In-depth experience managing complicated schedules, travel logistics, company-wide events.
• The ability to proactively work on problems of a diverse scope with the ability to exercise good judgement.
• Possess tact, discretion, critical thinking, and excellent written and oral communication skills.
• Exhibit a high level of professionalism, interpersonal skills, energy and flexibility.
• The ability to handle highly confidential and sensitive information appropriately.
• Take initiative, be resourceful, using best judgement with priorities and follow through.
• Be assertive and be able to work successfully in a fast-paced, technology environment.
• Solid Microsoft Word, Excel, PowerPoint skills.