Administrative Assistant (Receptionist)

Job Description

• Job Summary:
  
  

The Receptionist will act as the first point of contact for employees or clients and the responsible person for the facility management and maintenance

Responsibilities/Accountabilty & Authority

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
• Answer, screen and forward phone calls.
• Sort and distribute mail and handle parcel shipments
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
• Order, maintain and distribute office supplies
• Schedule appointments and maintain conference rooms reservation log
• Maintain facility seating charts and office assignments
• Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
• Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
• Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
• Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
• Develop and implement effective facility management strategies, policies, and procedures.
  
  

Behavioral Skills/Competencies & Required

• Time management skills
• Attention to details with strong administrative skills.
• Positive attitude with good Communication skills
• Strong organizational skills
• to be able to use basic computer programs including Microsoft Office
• Flexibility to be able to move between activities and duties quickly if priorities change.
  
  

Experience/Education/Skill-set Required

• Bachelor’s Degree/equivalent education required
• 3 years of administrative assistant experience
• communication skills, proficient in English (verbal and written)
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Professionalism
• Problem Solving
• Verbal Communication Qualification, Knowledge And Experience
  
  

About Us

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.