Administrative Assistant

At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic and diversified firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.

Come join us in delivering better outcomes for our clients around the world!

We are hiring an Administrative Assistant to be based in Riyadh, Saudi Arabia reporting to the CEO of Saudi Arabia. As Administrative Assistant you’ll support the whole team in a variety of tasks such as expenses management, travel bookings, general correspondence and collating documents for meetings. On an ad hoc basis, the team may also ask for your help with client meetings, assisting visitors, attending meetings to minute them and helping to prepare presentations. This is a really varied role which will suit someone who is proactive, organised, keen to help and can keep the team in order.

What are the ongoing responsibilities of an Administrative Assistant?

• Provide general administrative support to the team; for example, diary management, sort and distribute incoming post, prepare various types of correspondence, photocopying and scanning
• Manage the expenses process for the team, including logging these through our internal Expenses Management tool and reconciliation of expenses against the company AMEX cards
• Book hotels, flights and transfers for international travel, including producing itineraries and organising any required Visas
• Co-ordinate internal and external meetings which will include booking venues, reserving meeting rooms, setting up conference call facilities and organising catering/other resources
• Print and bind presentations for client meetings and as needed assist in pulling together data for these presentations
• Produce regular reports, coordinating with colleagues in other locations as needed
• Update the team’s procedure manuals and business continuity plans
  
  

What qualifications, skills and experience would help someone to be successful?

• Minimum of a Diploma in a relevant field (post-secondary), or equivalent.
• Experience utilizing MS Office (e.g. Word, PowerPoint, Excel, Access & Project), including mail merges
• Excellent English
• Prior administrative experience in a professional environment, ideally within a Financial Services firm
• Ability to communicate effectively in both written and verbal form
• Strong numeracy skills with the ability to reconcile and organise data
• Ability to work independently or with minimal supervision
• Highly organised combined with the ability to prioritise and work to tight deadlines
• Solid understanding of various areas of the business, including compliance, risk, performance, and reporting, and how these impact the client service proposition for clients
• Attend client meetings and contribute as needed
  
  

Experience our welcoming culture and reach your professional and personal potential!

Our culture is shaped by our diverse global workforce and strongly held core values. Regardless of your interests, lifestyle, or background, there’s a place for you at Franklin Templeton. We provide employees with the tools, resources, and learning opportunities to help them excel in their career and personal life.

Hear more from our employees

By joining us, you will become part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life’s adventures, taking care of your family members, or making a positive impact in your community, we aim to have your needs covered.

Learn more about the wide range of benefits we offer at Franklin Templeton

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and existing employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.

Franklin Templeton is committed to fostering a diverse and inclusive environment. If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to [email protected]. In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only accommodation requests will receive a response.