Administrative Assistant
Al Rugaib Holding Company
Date: 3 weeks ago
City: Riyadh
Contract type: Full time
Job Summary
We are looking for a detail-oriented and proactive Administrative Assistant to support our management team and ensure smooth coordination across departments. The role will involve handling administrative tasks, facilitating communication, and providing support between HR, Supply Chain, and other company branches to keep operations running efficiently in our fast-paced entertainment environment.
Key Responsibilities
We are looking for a detail-oriented and proactive Administrative Assistant to support our management team and ensure smooth coordination across departments. The role will involve handling administrative tasks, facilitating communication, and providing support between HR, Supply Chain, and other company branches to keep operations running efficiently in our fast-paced entertainment environment.
Key Responsibilities
- Provide day-to-day administrative support to the management team.
- Act as a liaison and maintain effective communication between HR, Supply Chain, Finance, and other branches.
- Organize and schedule meetings, prepare agendas, and circulate minutes.
- Draft and manage correspondence, reports, and presentations.
- Assist in employee documentation, onboarding, and administrative HR tasks.
- Coordinate with Supply Chain for procurement, logistics, and inventory requirements.
- Ensure timely flow of information between the head office and branches.
- Support in planning and organizing entertainment events, shows, and internal activities.
- Maintain and update filing systems, contracts, and confidential records.
- Monitor office supplies and handle vendor coordination.
- Bachelor’s degree in Business Administration, Management, or related field.
- Minimum 2–4 years of experience as an Administrative Assistant or similar role.
- Strong coordination and multitasking skills across multiple departments.
- Excellent communication skills in English (Arabic preferred).
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to work under pressure and in a dynamic entertainment industry environment.
- Professional, reliable, and highly organized.
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