Administration Specialist

York Towers is a global luxury real estate development leader of York Holding Group. Since 2016, we have delivered exceptional properties and managed six dynamic projects across five countries and three continents. With eight offices worldwide, we leverage cutting-edge technology and market insights to create multicultural residential communities that redefine modern living.

Job Summary

The Administration Specialist is responsible for ensuring the efficient and smooth day-to-day operations of the office. This role involves overseeing administrative procedures, coordinating with internal departments, supporting compliance with Saudi labor regulations, and facilitating communication between management and staff.

Key Responsibilities

• Oversee general administrative activities and office operations.
• Maintain and organize physical and digital files, records, and reports.
• Support visa processing, work permits, Iqama renewals, and GOSI/Saudi Labor Law compliance.
• Coordinate meetings, travel arrangements, accommodations, and logistics for employees and guests.
• Prepare and distribute internal communications, circulars, and memos.
• Liaise with vendors, suppliers, and service providers.
• Manage office supplies, inventory, and procurement.
• Support onboarding of new employees, including documentation and workspace setup.
• Assist in managing facility maintenance, security, and safety compliance.
• Provide administrative support to executives and departments as needed.
  
  

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or related field.
• 2–3 years of relevant experience in administrative roles, preferably in KSA.
• Knowledge of Saudi Labor Law, GOSI, Muqeem, and related platforms is a plus.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  
  

Skills

• Excellent organizational and time-management skills.
• Strong communication skills in both Arabic and English.
• Attention to detail and a high level of accuracy.
• Ability to handle confidential information with discretion.
• Problem-solving and multitasking abilities.
• Customer service orientation.