Admin Coordinator

Job Description

Position Title: Admin Coordinator

Reports to: Project Office Administrator

Location: SJ JEDCO Project

Employment Type: Full-Time

• Administrative & Project Support
• Schedule project meetings and coordinate suitable time slots with team members.
• Prepare and arrange meeting rooms, ensuring all facilities and resources are ready.
• Handle daily administrative tasks, including correspondence, filing, and document control.
• Support logistics such as travel, accommodation, and site access for team members and visitors.
• Facilitate onboarding of new joiners, including workspace preparation, induction schedules, and coordination with HR/IT.
• Act as the focal point for office supplies and stationery, ensuring stock management and replenishment.
• Assist the Project Office Administrator in internal coordination and communication across teams.
• Ensure compliance with company administrative policies, procedures, and reporting requirements.
• Learning & Development (L&D) Support
• Assist in coordinating and administering training programs, workshops, and learning initiatives (in-person and online).
• Maintain training schedules, calendars, attendance records, and resource libraries (materials, templates, survey results, pictures).
• Support the collection, analysis, and reporting of training feedback to drive continuous improvement.
• Coordinate pre- and post-training assignments, including competency assessments from participants and line managers.
• Curate and track monthly Knowledge Transfer Program (KTP) reports in collaboration with L&D leads.
• Disseminate relevant L&D-related communications and updates to stakeholders.
• When required, represent the L&D team under guidance of senior leadership in client-facing discussions.
  
  
  

Qualifications & Requirements

• Saudi Nationals Only.
• Bachelor’s degree in Business Administration, Project Management, Human Resources, Education, or related field.
• 2–3 years of experience in an administrative or coordination role, preferably within Learning & Development, HR, or project environments.
• Strong organizational and multitasking skills, with the ability to prioritize competing demands.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., MS Teams).
• Strong communication skills in English & Arabic (written and spoken).
• Ability to work under supervision while managing multiple priorities with professionalism.
  
  
  

Key Competencies

• Teamwork and collaboration across diverse functions.
• Time management, planning, and attention to detail.
• Adaptability and willingness to learn new tools and processes.
• Strong stakeholder engagement and relationship management.
• Professionalism, accountability, and a results-driven mindset.
• Basic knowledge of Learning Management Systems (LMS) and project management-
  
  
  

principles (desirable not a must).

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!